Senior Assistant to the Leader

Royal Borough of Greenwich; City Of London; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

31 days annual leave

Employee assistance programme

Season ticket loan

Bike loan

Job summary

Royal Borough of Greenwich is seeking a Senior Assistant to the Leader on a maternity cover basis. You will provide direct administrative and PA support to the Leader and Councillors, coordinating diaries, meetings and briefs, and handling correspondence with residents and external organisations.

The role requires discretion, strong MS Office and electronic diary skills, and excellent written communication.

Qualifications

• Requires strong Microsoft Office and electronic diary skills.
• Experience as senior secretary or equivalent.
• Knowledge of how local councils operate is desirable.
• Able to work in a political environment and handle sensitive information.
• Excellent written communication and team player.

Responsibilities

• Coordinate diaries, meetings, papers and briefings.
• Manage correspondence and enquiries; liaise with residents and external organisations.
• Provide direct administrative and PA support to the Leader and Councillors.
• Support the Office Manager to ensure smooth running of the Leader's Office.

Skills

Diary management

MS Office

Written communication

Discretion

Teamwork

Tools

Electronic diary

Scheduling software

Job description

Job Introduction

Senior Assistant to the Leader - Maternity Cover | PO1

Would you enjoy working at the heart of a busy Leader's Office, where no two days are quite the same?

We are looking for an organised, adaptable and proactive Senior Assistant to the Leader to join the Leader's Office on maternity cover.

You will provide direct administrative and PA support to the Leader and allocated Councillors while supporting the Leader's Office Manager with the smooth running of the office. Your work will range from coordinating diaries, meetings, papers and briefings to managing correspondence and enquiries and liaising with senior Council officers, residents and external organisations.

The role requires discretion and good judgement. You will frequently be working with sensitive information, changing priorities and tight deadlines, so being able to stay organised and maintain a high standard of work under pressure is essential.

You will bring recent senior secretarial or comparable experience, strong Microsoft Office and electronic diary skills, excellent written communication and the ability to work effectively as part of a team.

Knowledge of how local councils operate is desirable, alongside an understanding of the complexities of working within a political environment.

This is an excellent opportunity for someone who enjoys variety, responsibility and working with people across an organisation.

We offer a number of employee benefits, including up to 31 days annual leave, an employee assistance programme, discounts at local businesses, interest free season ticket loans or loans for bikes and cycling equipment.

Diversity Statement

Royal Borough of Greenwich values the diversity of its community and aims to have a workforce that reflects this. We therefore encourage applications from all sections of the community.

Advert Close

All vacancies close at midnight unless otherwise stated.

Early Advert Close

Royal Borough of Greenwich reserves the right to close any job advert earlier than the advertised closing date where there is reason to do so (for example high volume of applications).

How Applications are Scored

Each application is scored according to how well the supporting statements addresses each point on the Person Specification for the role. Candidates will be short-listed for interview on the extent to which they meet the specific points within the Person Specification. The Person Specification is supplied with the job advert. When completing your application, please use the supporting statements section to tell us how you meet each of the points on the Person Specification . We need to have this information in order to consider your application.

Salary

Salaries advertised are for a standard working week of 35 hours unless otherwise stated. Please use this 'Salary Calculator to help you calculate a pro rata salary.

Our Staff Values

Our Staff Values are important to us. Candidates will be continuously assessed against our staff values throughout the recruitment process. Where candidates demonstrate views and behaviours that do not meet the standards of our staff values, we reserve the right to reject their application/ registration.

Attached documents

• Job description
• Person specification