Senior AP Clerk

Rubix UKII; Manchester; Hybrid; GBP 36,000 - 48,000; Full time

Job summary

Rubix UK is seeking a Senior Accounts Payable Clerk in Manchester, offering a hybrid working pattern. You will lead a small AP team, ensure timely invoice processing, manage supplier payments, and support the AP Manager and Supervisor with end-to-end AP processes.

The role emphasizes team development, workflow monitoring, and maintaining strong supplier relationships. The ideal candidate has at least four years in Accounts Payable, one year in supervision, and strong Excel skills to support

Qualifications

• At least 4 years full Accounts Payable experience.
• 1 year supervisory experience.
• Ability to work well under pressure.
• Strong relationship-building with internal & external customers.
• Excellent Excel knowledge.

Responsibilities

• Train, develop and support team members.
• Conduct 1-2-1 meetings with team to understand needs.
• Monitor and investigate team workflow daily.
• Prioritise team workload to meet targets.
• Pay suppliers on agreed terms and manage overdue invoices.

Skills

Accounts Payable

Supervisory experience

Excel proficiency

Analytical mindset

Team leadership

Job description

Senior Accounts Payable Clerk - Manchester (Hybrid)

Join Rubix UK and play a key role in our Accounts Payable team! We are looking for a detail-oriented Senior Accounts Payable Clerk to join our finance team. In this role, you will work to support the AP Manager and Supervisor in managing the end-to-end accounts payable process by: Supporting, Developing and Training a small team of 3-4 AP Clerks whilst managing a supplier file of your own; ensuring timely and accurate invoice processing, reconciliations, and supplier payments.

Rubix is Europe’s leading distributor of industrial maintenance, repair and overhaul products and services, including bearings, mechanical power transmission, pneumatics, hydraulics, tools, and PPE.

What You’ll Be Doing

• Train, develop and support team members.
• Conduct 1-2-1 meetings with team to ensure their needs are fully met.
• Daily monitoring and investigation of team workflow.
• Prioritisation of team workload to achieve agreed targets
• Pay suppliers to agreed terms ensuring any overdue invoices are prioritised accordingly in team workflow.
• Send weekly cash Forecasts to Department Manager and Financial Controller.
• Create and Develop relationships with internal and external customers.
• Arrange meetings with Main Line suppliers on a regular basis to keep the lines of communication fully open.
• Assist Team members with problematic accounts. Liaise with Suppliers and buyers to discuss solutions to prevent issues arising in future.
• Attend Monthly meetings with Manager and Supervisor to give updates on workflow, people and procedures.
• Review and pay Proforma payments ensuring submissions are in line with policy whilst supporting the relevant business needs.
• Processing and audit of Employee expenses in line with internal policies to ensure timely repayment
• Processing and submission of weekly payment runs inclusive of BACs, Ad Hoc same day and International payments
• Daily cash postings and supporting on Bank Reconciliations
• Daily GL reconciliations of GRNI and Aged creditors ensuring they reconcile to the Balance Sheet
• Assist with the closure of Accounts Payable Month End ensuring all reporting is completed, valid and correct ready for month end close by Accounts Supervisor or Manager.
• Liaise on a regular basis with counterparts to ensure department workflow is fair and running as expected.
• Be aware of time periods within the months which are either less busy or busier than usual and ensure appropriate action is taken to ensure targets are achieved.
• Approve holiday requests ensuring adequate cover is always available.
• Process, maintain and manage a supplier file of your own, inclusive of invoice processing, purchase order matching, query resolution and supplier statement reconciliation.
• Support management in the conception, planning and rollout of process improvement projects

About You

We welcome your application if you are a self-sufficient, pro-active, and motivated individual who is ready to get stuck into this exciting role with the following attributes:

• At least 4 years full Accounts Payable experience.
• 1 years Supervisory experience.
• Ability to work well under pressure
• Ability to build good relationships with Internal & External customers.
• Commercially aware
• To work on own initiative but able to work within a team
• Analytical mindset
• Positive attitude to change
• Excellent level of Excel knowledge
• Highly Motivated