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SENIOR ADMINISTRATOR TO THE PRINCIPAL

ESMS: Erskine Stewart's Melville Schools

City of Edinburgh

On-site

GBP 32,000

Full time

9 days ago

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Job summary

A leading educational institution in Edinburgh seeks a Senior Administrator to support the Principal's Office. This full-time, permanent role is integral to ensuring the smooth operation of the office, with responsibilities including calendar management and high-level administrative support. Candidates should possess exceptional organizational skills and a professional demeanor, demonstrating ESMS values.

Benefits

Generous holiday allowance

Enhanced sick pay

Use of Schools' swimming pool and fitness room

Membership of ESMS Discount and Benefits Scheme

Qualifications

High level of professionalism and organization required.
Ability to handle sensitive information with discretion.
Experience in an administrative role preferred.

Responsibilities

Manage the Principal’s calendar and correspondence.
Coordinate meetings and maintain office systems.
Support key projects and events.

Skills

Organizational Skills

Communication

Discretion

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Senior Administrator to the Principal

Job Reference schooltalent/TP/11693/1932

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Number Of Positions

1

Contract Type

Permanent, Full Time, Term Time

Salary

As this is a term time only role plus 2 weeks, the pro rata salary is £31,816 per annum

Working Hours

38.75

Location:

Edinburgh

Closing Date

18/06/2025

Department

Administration

Region / Division

ESMS

Job Role

Operational/Professional Services

The Role

Erskine Stewart’s Melville Schools are recruiting for a Senior Administrator to join the Principal’s Office on a full-time, permanent basis. This term-time role (plus two weeks during the summer holidays in August) is available from August 2025, subject to satisfactory pre-employment checks. The postholder will work 38.75 hours per week, with a pro rata salary of £31,816 per annum. The role is based across both the Queensferry Road and Ravelston sites.

We are seeking a highly organised and professional Senior Administrator to support the Principal and the Executive Assistant in the smooth and efficient running of the Principal’s Office. This key role provides high-quality administrative and organisational support, acting as a central point of contact and ensuring effective communication and coordination across the Schools.

The Senior Administrator will manage the Principal’s calendar, coordinate meetings and travel, prepare documentation, and handle correspondence. The role also involves supporting key projects and events, maintaining office systems, and ensuring a professional and welcoming environment for all visitors. Handling sensitive information with discretion and professionalism, alongside maintaining a high standard of accuracy in all administrative tasks, is essential.

To learn more about this role, please access the job description provided.

Eligibility

ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right work in the UK.

Benefits

Staff are offered a range of benefits including: a generous holiday allowance, enhanced sick pay, family friendly policies, use of the Schools’ swimming pool and fitness room outside school hours, membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations.

Values

We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community.

ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland.

All staff working at ESMS have direct access to young people therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.

The closing date for applications is 12pm on Wednesday, 18 June 2025. We anticipate interviews will be held on Monday, 23 June 2025.

About ESMS

Welcome to the ESMS, a vibrant, family of independent schools, for 3-18 year olds, in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education and a co-educational sixth form. At the ESMS family of schools we pride ourselves on our holistic approach to education which means that we place as much emphasis on opportunities and activities outside of the classroom as we do on what happens in class. We offer over 300 clubs and societies as well as wide-ranging opportunities in sport, music and drama, outdoor education, trips and community involvement, all with the intention of helping your child discover their talents, learn or explore something new, have fun and make new friends.

Our Vision is to empower learners within our community through innovative approaches and transformative experiences, cultivating creativity, critical thinking, and collaboration. Through a dynamic education and a culture of determination, we inspire students to dream big, set ambitious goals, and surpass their own expectations, ensuring every child has the opportunity to excel and achieve a fulfilling, successful life, whatever path they choose.

Our Mission is to develop resilient, accomplished, and values-driven students equipped with the knowledge, skills, and mindset to lead full, happy lives and shape a better world.

Aims

We offer an outstanding, well-rounded education, to a diverse group of children
We take time to build strong relationships and to help our children feel happy, safe and secure so that they thrive emotionally and socially and academically
We provide an unrivalled range of activities outside the classroom, enabling our children to discover and develop their natural talents
We inspire children to aim high and achieve strong academic results
We give children every opportunity to seize and embrace every challenge that life throws at them
Our teachers inspire innovative thinkers with a love of learning that will last a lifetime
Our children develop the confidence to use their voices
Our five values embed character, inspiring children to develop good hearts, make good decisions and improve the world around them.

Attached Documents

Senior Administrator to the Principal - Job Description.pdf

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Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Full-time

Job function

Job function
Information Technology
Industries
Primary and Secondary Education

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