Senior / Administrator, Real Estate Services

jobs.jerseyeveningpost.com-job boards; United Kingdom; On-site; GBP 40,000 - 60,000; Full time

Job summary

A respected international provider of legal services is seeking a Senior Administrator in the Real Estate Services team. The role involves managing client portfolios, ensuring compliance, and mentoring junior colleagues. Ideal candidates have 4-6 years of experience, a strong academic background, and proficiency in Microsoft Office. This full-time position fosters professional growth in a collaborative environment.

Benefits

Collaborative work environment

Access to learning opportunities

Career progression within a global business

Qualifications

• 4-6 years' relevant experience in finance, corporate services, or real estate.
• Strong academic background preferred.
• Excellent written and verbal communication skills.
• Solid understanding of AML regulations.
• Experience mentoring or training junior colleagues.

Responsibilities

• Manage formation and administration of client portfolios.
• Liaise with clients, lawyers, and financial professionals.
• Coordinate transactions and manage relevant documentation.
• Prepare client invoices and monitor fee collection.
• Ensure compliance with applicable laws and internal policies.

Skills

Communication skills

Attention to detail

Client service orientation

Proficiency in Microsoft Office

Knowledge of statutory laws

Education

Bachelor's degree or equivalent

Professional qualification such as ICSA

Tools

Viewpoint

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Overview

Our client is seeking a Senior / Administrator to join their Real Estate Services team on a permanent, full-time basis. Working under the supervision of a senior team member, the successful candidate will act as the primary day-to-day contact for a diverse portfolio of clients and related entities, delivering a wide range of corporate administration services within the real estate sector.

Job Duties

• Manage the formation and ongoing administration of a portfolio of companies
• Liaise with clients and third parties including lawyers, auditors, bankers and investment managers
• Coordinate and manage transactions, including drafting minutes and resolutions, arranging statutory filings and maintaining statutory records
• Process bank payments, reconcile payment logs and handle approval processes
• Prepare and issue client invoices, monitor fee collection and follow up on outstanding payments
• Supervise and support the development of junior team members, including trainees and administrators
• Ensure data integrity and efficient use of systems to enhance client service
• Promote best practices and contribute to process improvements and service innovation
• Monitor WIP and billing in line with fee agreements and perform fee reviews as needed
• Ensure compliance with all applicable laws, regulations and internal policies, particularly regarding anti-money laundering and record-keeping
• Undertake project work and contribute to business initiatives as required

Job Requirements

• 4-6 years\' relevant experience within the finance industry, ideally in corporate services or real estate
• Strong academic background; Bachelor\'s degree or equivalent preferred
• Working towards or holding a relevant professional qualification such as ICSA
• Excellent written and verbal communication skills
• Knowledge of Viewpoint and strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Solid understanding of statutory laws and regulatory requirements, including AML regulations
• Ability to work independently with a proactive approach and high attention to detail
• Experience mentoring or training junior colleagues
• Committed to delivering excellence in service for clients and the wider team

What You\'ll Love

Our client is a respected international provider of legal and corporate administration services, with a reputation for innovation, excellence and integrity. Their supportive and collaborative work environment fosters professional growth, with access to a wide range of learning opportunities and career progression within a forward-thinking global business.

Interested?

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