Senior Administrator – Quality, Safety & Security

NHS; Yate; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in the UK seeks a Senior Administrator for the Quality, Safety and Security Team. This role involves comprehensive administration tasks, including managing communications, arranging meetings, and supervising staff. Candidates should have significant administrative experience and relevant qualifications, such as NVQ 3 in administration. The position offers NHS benefits and flexible hybrid working options.

Benefits

NHS benefits

27+ days' annual leave

Participation in NHS Pension Scheme

Qualifications

• Significant practical experience in a wide range of relevant administrative procedures.
• Evidence of undertaking personal/professional development.
• Willingness to undertake training required for the role.

Responsibilities

• Provide a comprehensive administration service for the Quality, Safety and Security Team.
• Arrange meetings/events/appointments, preparing papers for meetings.
• Ensure action logs are kept up to date with accurate information.

Skills

Knowledge of how to train/mentor others

Administration work relevant to the position

Diary management and organizing meetings/events

Ability to undertake audio typing/digital dictation

Understanding of complex medical terminology

Education

NVQ 3 in administration or equivalent

Numeracy and Literacy level 2 qualification

Job description

Senior Administrator – Quality, Safety & Security

This is an exciting opportunity for an Administrator looking to take the next step in their career! We are looking for a Senior Administrator to join our Quality, Safety and Security Team on a fixed term/secondment basis.

The Quality, Safety and Security Team functions are pivotal to ensuring we can have a high level of strategic oversight, recognition and understanding of clinical issues and priorities which will then enable the whole organisation to provide excellent care.

Our service ensures that there is an objective and supportive structure for all staff and can provide effective solutions and outcomes, putting the involvement of people who use our services at the centre of all we do.

This role is based at our HQ In Yate and there is an opportunity for hybrid working.

Main duties of the job

To provide a comprehensive administration service for all of the diverse areas of the Quality, Safety and Security Team, including:

• Accurate and reliable message taking,
• Arranging meetings/events/appointments, preparing papers for meetings
• Taking minutes and ensuring that action logs are kept up to date with accurate information.
• Liaising with a range of individuals both from Sirona and external partners and at times, members of the public.
• The role will provide support to the Quality Directorate to coordinate/file/save/update documents used by the team.
• The post holder may provide reception/mail-handling services and/or meet and greet visitors, arranging appropriate hospitality.
• You may provide day to day supervision of others.

About us

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas. It\'s time to turn your dream into reality!

We are Sirona care & health - England's largest provider of Adult's and Children's Community Services and we'd love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days' annual leave, and participation in the NHS Pension Scheme - just a glimpse of the benefits we offer.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different - we create development opportunities for all our colleagues and apprentices.

Interested? View our benefits leaflet which you can find as an attachment on this vacancy.

Job responsibilities

Please read the attached Job description and Person Specification for full details of the role before applying .

Please note, we cannot offer a Certificate of Sponsorship for this role.

If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered.

If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted.

Person Specification

Skills, Knowledge and Experience

• Knowledge of how to train/mentor others and, where relevant to the role, how to line manage others.
• Administration work relevant to the position applied for.
• A range of administrative processes (typing, minute taking, data management/analysis).
• Collating and producing data/information in a reader friendly way.
• Diary management and organising meetings/events.
• Ability to undertake audio typing/digital dictation and understanding of complex medical terminology.
• Able to supervise others within own sphere of competence.
• Working in a health/social care or service-oriented organisation

Education and Qualifications:

• Significant practical experience in a wide range of relevant administrative procedures, preferably supported by an NVQ 3 in administration or equivalent training/demonstrable experience.
• Numeracy and Literacy level 2 qualification or equivalent demonstrable experience.
• Evidence of undertaking personal/professional development.
• Willingness to undertake training required for the role.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.