Senior Administrator - Department of Immunology and Immunotherapy - 105847 - Grade 5

University of Birmingham; Birmingham; On-site; GBP 30,000 - 40,000; Full time

Job summary

The University of Birmingham seeks a Senior Administrator to join the Department of Immunology and Immunotherapy. This is a full-time permanent role offering a diverse administrative support function, engaging with a wide range of stakeholders while managing complex queries and resources, contributing significantly to the higher education environment.

Benefits

40 days paid holiday per year

Pension scheme

Paid volunteering day

Occupational sick pay

Subsidized day nurseries

Qualifications

• Minimum A Level or Level 3 qualification required.
• Proficient in IT and able to manage complex tasks.
• Excellent interpersonal and communication skills essential.

Responsibilities

• Manage complex queries and provide advice on university systems.
• Maintain relationships with stakeholders and help organize events.
• Assist in budgeting, procurement, and various administrative tasks.

Skills

Communication

IT Skills

Interpersonal Skills

Problem-solving

Education

A Level standard or equivalent

Grade C/4 in Mathematics and English at GCSE or equivalent

Tools

MS Office Suite

Enterprise Resource Planning package

Job description

Senior Administrator - Department of Immunology and Immunotherapy - 105847 - Grade 5

Join to apply for the Senior Administrator - Department of Immunology and Immunotherapy - 105847 - Grade 5 role at University of Birmingham

Senior Administrator - Department of Immunology and Immunotherapy - 105847 - Grade 5

2 weeks ago Be among the first 25 applicants

Join to apply for the Senior Administrator - Department of Immunology and Immunotherapy - 105847 - Grade 5 role at University of Birmingham

Position Details

Department of Immunology and Immunotherapy, School of Infection, Inflammation and Immunology, College of Medicine and Health

Job Description

Position Details

Department of Immunology and Immunotherapy, School of Infection, Inflammation and Immunology, College of Medicine and Health

Location: University of Birmingham, Edgbaston, Birmingham UK

Department of Immunology and Immunotherapy, School of Infection, Inflammation and Immunology, College of Medicine and Health

Grade: 5

Full Time, Permanent

Closing date: 18th June 2025

This role is also open as an internal secondment opportunity which would need to be agreed by your current line manager.

'Open House' Drop In Session: We will be holding an ‘open house’ drop in session at the University’s Exchange building, in Centenary Square, Birmingham, between 10am and 5pm on Friday 6th June 2025. If you’re interested in working at the University of Birmingham and perhaps have a few questions, this is an opportunity to meet colleagues in the Recruitment team. It will be a relaxed and informal event – you can drop in at any time.

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Role Summary

As a senior administrator within a team/department you will provide support for a broad range of administrative duties, some of which may be complex. You may also be responsible for managing other staff or for supporting colleagues and sharing knowledge. You will be able to use your wide range of skills, both technical and administrative, and have the opportunity to lead on specific tasks within a team. In order to flexibly use resource you may be given the opportunity to work in different areas of the department or wider University.

Senior Administrators may work in any area of the University; with large groupings in HR, Finance, and School/College Hubs.

Main Duties

• You will be able to deal with complex systems and procedures and will be expected to offer advice on these, including deciding on the response to more complex queries.
• You will be expected to exercise your judgment on the answer to queries or on the direction of work within parameters set by your manager. On a day to day basis you will be expected to resolve more complex queries without necessarily referring to your manager.
• If you have a supervisory role, you will line manage your staff taking responsibility for co-ordinating and prioritising the work of others. If not in a supervisory role you will still be expected to act as a role model and coach members of the team.
• Maintain high profile working relationships with key stakeholders on your own initiative, fielding enquiries and ensuring that appropriate information is disseminated to stakeholders as appropriate.
• You may be involved in organising events including booking a venue, sending invitations, arranging refreshments, liaising with speakers, manage bookings, co-ordination of colleagues, advertising, collating feedback and reporting back.
• Will manage some smaller projects on own initiative, but will also carry out desk research and source data from internal and external sources in order to contribute to wider projects.
• You will be expected to use a variety of complex University systems and processes to research, analyst and interpret complex data, producing bespoke reports as required. This may include identifying and resolving issues with the data.
• Support the management, development and implementation of operational processes and systems.
• Process more complex data (which may be financial, HR, student-related or other), monitoring accuracy, chasing up missing information, and resolving any issues as appropriate.
• Provide specialist advice and training to colleagues on area of activity.
• As required, provide a professional secretarial service to relevant committees and meetings.
• You may be required to be responsible for one or more of the following:
• monitoring budgets including processing payments, authorising expenditure, raising concerns where finances are not in line with the budget,
• procuring goods and services through the University system,
• updating and writing contents for the department’s communications eg intranet pages,
• dealing with health and safety and facilities issues,
• HR-related tasks such as managing staff absence, induction, or dealing with leavers,
• dealing with arrangements for international visitors,
• monitoring internal procedures/compliance and ensuring these are followed and disseminated as appropriate.
• Supports equality and values diversity, moderating own behaviour to avoid unfair discriminatory impact or bias on others.
  
  

Required Knowledge, Skills, Qualifications, Experience

• Educated to A Level standard, or equivalent level 3 qualification such as a Level 3 NVQ, or level 3 national diploma or relevant work experience evidencing the skills and ability to undertake the role.
• Minimum of grade C/4 in Mathematics and English at GCSE or equivalent.
• Highly proficient IT skills, in particular the ability to handle complex electronic diaries and emails, the wider MS Office suite of programmes including excel and PowerPoint, and some experience of using an enterprise resource planning package. The post holder should also be confident and able to quickly learn new IT skills and software packages as required.
• Proven ability to plan ahead and anticipate requirements, proactively planning own (and sometimes others’ workloads) to manage time effectively, progress tasks concurrently and work to deadlines.
• Excellent communication skills, including the ability to write for different audiences, and to required deadlines.
• Excellent interpersonal skills. The post holder must inspire confidence and command authority with a range of colleagues and provide excellent customer service at all times.
• A high degree of professionalism, tact, and diplomacy, and the ability to exercise discretion regarding the handling and management of sensitive information/issues.
• A high degree of initiative, personal judgement, resourcefulness, flexibility, and a self-motivating approach.
• Ability to work effectively in a large, complex organisation, and to develop a good understanding of how the University and higher education institutions work.
• Ability to understand policy and procedures and how to apply these.
• Understands the importance of equality and diversity in the workplace.
• Ability to identify and respond to equality and diversity issues in line with relevant policies and procedures.
  
  

Dimensions

This role will require the exercise of personal initiative within and beyond the department. May manage a team or budgets.

Planning and Organising

The role is required to work independently on daily, weekly and monthly tasks but also on projects with medium-longer-term horizons without daily supervision. May manage others staffs’ workloads.

Problem Solving and decision making

They will work with direction from management but with a significant degree of autonomy. They will deal with more complex queries and be expected to resolve any problems in their area of responsibility. They may also manage the workload of others or coach others to achieve results.

Internal and External relationships

This role will be liaising with internal colleagues and stakeholders, likely to be University-wide and with external stakeholders.

Further particulars can be found here

Informal enquiries to Lisa Powell, email: [e-mail]

View our staff values and behaviours here

We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy. You can find out more about our work to create a fairer university for everyone on our website .

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Higher Education

Referrals increase your chances of interviewing at University of Birmingham by 2x

Sign in to set job alerts for “Senior Administrator” roles.

Senior / HR Administrator - UNIQLO Bullring *New Store Opening*

Birmingham, England, United Kingdom 2 weeks ago

Birmingham, England, United Kingdom 1 week ago

West Bromwich, England, United Kingdom 2 days ago

Birmingham, England, United Kingdom 2 weeks ago

Cannock, England, United Kingdom 2 months ago

West Midlands, England, United Kingdom 2 weeks ago

Birmingham, England, United Kingdom 3 days ago

Birmingham, England, United Kingdom £40,000.00-£50,000.00 19 hours ago

West Midlands, England, United Kingdom 1 week ago

Senior Administrator - College of Medicine and Health - 104087 - Grade 5

Birmingham, England, United Kingdom 2 weeks ago

Business Support Administrator - UK Operations

Dudley, England, United Kingdom 2 weeks ago

Henley-In-Arden, England, United Kingdom 9 hours ago

Walsall, England, United Kingdom 1 week ago

West Midlands, England, United Kingdom 1 week ago

Stafford, England, United Kingdom 2 days ago

Nuneaton, England, United Kingdom 2 days ago

Birmingham, England, United Kingdom 2 months ago

Lichfield, England, United Kingdom 21 hours ago

Coventry, England, United Kingdom 3 weeks ago

Birmingham, England, United Kingdom 1 week ago

Walsall, England, United Kingdom 2 weeks ago

Birmingham, England, United Kingdom 1 week ago

Coventry, England, United Kingdom 3 weeks ago

Birmingham, England, United Kingdom 2 months ago

Birmingham, England, United Kingdom 10 hours ago

Birmingham, England, United Kingdom 9 hours ago

Birmingham, England, United Kingdom 2 weeks ago

Walsall, England, United Kingdom 17 hours ago

Warwick, England, United Kingdom 2 days ago

Birmingham, England, United Kingdom 2 weeks ago

Walsall, England, United Kingdom 3 weeks ago

Chief Finance & Operations Officer (CFOO) – Forward Education Trust

Birmingham, England, United Kingdom 6 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.