Senior Administrator

QinetiQ Limited; Wales; On-site; GBP 30,000 - 33,000; Full time

Benefits offered by this job

Matched contribution pension with life

Generous holiday allowance

Health Cash Plan

Private Medical Insurance

Dental Insurance

Employee discount portal

Armed Forces Covenant support

Volunteering opportunities

Job summary

QinetiQ Limited is seeking a Senior Administrator for our Pendine site in South Wales. The role is 37 hours per week, onsite five days, with a rota-based schedule across two weeks.

You will underpin site operations, handle documentation, compliance, and coordination tasks for leadership teams. The ideal candidate has substantial business administration experience and strong communication skills, with proficiency in Microsoft Office and related information systems.

Qualifications

• Substantial business administration experience.
• Strong communication and interpersonal skills.
• Proactive and self-motivated, able to use initiative and make decisions independently in non-standard situations.
• Highly organized with the ability to multitask and manage competing priorities effectively.
• Proficient in Microsoft Office and various information systems.
• Capable of supporting team development, including training others, running meetings, and producing accurate meeting minutes.

Responsibilities

• Manage records and documentation, including data entry, filing, archiving, retrieval, and secure destruction in line with corporate policies.
• Deliver high-quality administrative support with discretion and initiative, resolving queries using sound judgement and experience.
• Support site leadership and wider teams with specific tasks including budget control, Oracle rollout, Ariba purchasing, and general operational assistance.
• Coordinate visits, events, and communications, including complex site visits, corporate responsibility initiatives, and internal engagement activities.
• Maintain site compliance and operational roles, including security processes, document registration, and archive management.
• Provide site and facilities support, including reception cover, acting as Fire Warden/Facility Manager, and deputising for the Team Leader when required.

Skills

Business administration

Communication

Initiative

Organization

Microsoft Office

Meeting minutes

Tools

Oracle

Ariba purchasing

Job description

Package: £ 29,700 – £33,000 (salary dependent on experience) + Benefits

Role ID: SF20141

Are you ready to be part of the future? At QinetiQ, we’re not just imagining tomorrow we are creating it. From cutting-edge defence technology to ground-breaking innovations our mission is to empower and protect lives. Join us as a Senior Administrator at our Pendine site, where you will have the opportunity to work with cutting-edge technology in partnership with some of the most brilliant minds.

The Role

As a Senior Administrator, you will make a tangible difference within the organisation by acting as the operational backbone of the site, ensuring that administrative, compliance, and coordination activities run seamlessly.

Day-to-day, you’ll undertake a range of administrative duties across the Site, providing key support to the wider teams and site leadership.

Your responsibilities will include:

• Manage records and documentation, including data entry, filing, archiving, retrieval, and secure destruction in line with corporate policies
• Deliver high-quality administrative support with discretion and initiative, resolving queries using sound judgement and experience
• Support site leadership and wider teams with specific tasks including budget control, Oracle rollout, Ariba purchasing, and general operational assistance
• Coordinate visits, events, and communications, including complex site visits, corporate responsibility initiatives, and internal engagement activities
• Maintain site compliance and operational roles, including security processes, document registration, and archive management
• Provide site and facilities support, including reception cover, acting as Fire Warden/Facility Manager, and deputising for the Team Leader when required

Essential experience of the Senior Administrator:

• Substantial business administration experience
• Strong communication and interpersonal skills, with the ability to engage confidently at all levels
• Proactive and self-motivated, able to use initiative and make decisions independently in non-standard situations
• Highly organised with the ability to multitask and manage competing priorities effectively
• Proficient in Microsoft Office and various information systems
• Capable of supporting team development, including training others, running meetings, and producing accurate meeting minutes

Essential qualifications for the Senior Administrator:

We value difference and we don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and willingness to learn then we would like to hear from you.

This role is 37 hours per week based at our Pendine site with a requirement to be onsite 5 days per week.Set working times are based across a 2 week rota: Week one: 7:30am-16:15pm (Monday-Thursday) and Friday 7:30am-16:00pm. Week Two: 7:30am-16:15pm (Monday-Thursday)

The QinetiQ Pendine facility, located on the coast of South Wales, is renowned for its extensive capabilities in testing and evaluating defence systems, particularly in the fields of weapons and vehicle performance. Pendine plays a critical role in the UK’s defence landscape providing essential services that contribute to the development and assurance of military hardware.

Please note that all applicants for this role must be eligible for SC clearance, as a minimum.

At QinetiQ we are committed to building an inclusive, accessible and welcoming workplace where everyone feels valued and supported. We believe that a diverse mix of backgrounds, perspectives and experiences drives innovation and leads to better outcomes for our people, customers and communities. We encourage applications from all candidates and are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the recruitment process, please let us know by emailing [e-mail] . One of our recruitment team will contact you.

Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which means factors such as nationality or previous nationalities may affect the roles that you can be employed in.

Why Join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experiences enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture . www.qinetiq.com/en/careers/life-at-qinetiq

• Matched contribution pension scheme, with life assurance
• Generous holiday allowance, with the option to purchase additional days
• Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
• Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
• We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
• Volunteering Opportunities - helping charities and local community