Senior Administrator

Integrated Care System; Royal Leamington Spa; On-site; GBP 80,000 - 100,000; Part time

Job summary

A healthcare organization in Royal Leamington Spa is seeking a highly organised Senior Administrative Assistant. You will manage day-to-day administrative operations, support clinical staff, and ensure smooth communication with patients. Ideal candidates will have experience in a healthcare setting and strong organisational skills. This part-time role offers competitive pay of £12.64 per hour, with professional development opportunities.

Benefits

Supportive and friendly working environment

Opportunities for professional development

Free parking

Qualifications

• Proven experience as an administrative assistant, ideally in a healthcare setting.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Oversee general administrative tasks including patient records management and appointment scheduling.
• Support the practice manager and clinical staff with administrative duties.
• Coordinate with external suppliers and service providers as needed.

Skills

Excellent communication and interpersonal skills

Strong organisational skills

Proficiency in Microsoft Office

Knowledge of medical terminology

Tools

Electronic medical record (EMR) systems

Job description

We are seeking a highly organised and experienced Senior Administrative Assistant to join our team. This pivotal role involves managing day-to-day administrative operations, supporting clinical staff, and ensuring smooth communication between patients and the surgery. The ideal candidate will be proactive, detail-oriented, and able to handle a variety of tasks in a fast-paced medical environment.

Main duties of the job

• Oversee general administrative tasks including patient records management, appointment scheduling, and correspondence
• Support the practice manager and clinical staff with administrative duties
• Ensure compliance with data protection and confidentiality policies
• Handle patient enquiries via phone, email, and in person with professionalism and care
• Maintain and update medical and administrative databases accurately
• Assist in preparing reports, letters, and documentation required by healthcare providers or regulatory bodies
• Coordinate with external suppliers and service providers as needed
• Lead and mentor junior administrative staff

About us

Clarendon Lodge Medical Practice is a busy, patient-focused doctors surgery committed to providing high-quality healthcare services to our community. We pride ourselves on our friendly and efficient team environment.

Job responsibilities

About:

• Part-time
• 15 hours per week over 3 days
• Free parking
• Small friendly Team

Requirements:

• Proven experience as an administrative assistant, ideally in a healthcare or medical setting
• Excellent communication and interpersonal skills
• Strong organisational skills with the ability to multitask effectively
• Proficiency in Microsoft Office and electronic medical record (EMR) systems
• Knowledge of medical terminology and healthcare procedures is a plus
• Ability to maintain confidentiality and handle sensitive information with discretion
• A proactive and flexible approach to work and strong problem solving skills

What We Offer:

• Supportive and friendly working environment
• Opportunities for professional development and training
• Competitive salary and benefits package

If you have any queries or would like to discuss the role in more detail please email [e-mail] with your phone number and well call you back. Please note the job title in your email.

Person Specification

Experience

• - Admin Experience
• - Team player
• - Experience in a GP Practice
• - Sense of humour

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£12.64 an hourreviewed in Oct with PRP introduction this October