Senior Administrator

NHS; Manchester; On-site; GBP 24,000 - 28,000; Full time

Job summary

A large healthcare organization in Manchester seeks an enthusiastic Administrative Assistant to provide comprehensive administrative support to the Senior Leadership Team. The candidate should exhibit strong communication skills, be proactive, and have experience in administrative roles. Responsibilities include managing diaries, attending meetings, and providing support across various tasks. Join a dynamic team committed to inclusion and supporting healthcare services.

Qualifications

• Must have knowledge of full range of administrative procedures.
• Experience in minute taking and providing secretarial support.
• Ability to work without direct supervision.

Responsibilities

• Assist in providing a professional administrative service.
• Manage electronic diaries and schedule meetings.
• Provide accurate minutes of meetings.

Skills

Communication skills

Proactivity

Initiative

Flexibility

Computer skills

Education

RSA 3 or equivalent

NVQ 3 in Business Administration

GCSE Grade C or above in English and Maths

Job description

Job summary: We are looking for an enthusiastic, proactive and motivated person to join us in delivering a first class, administration service to support the Senior Leadership Team and the wider Estates & Facilities services.

We would like you to be highly proactive and able to use your own initiative and judgement to help manage the workload in addition to be customer focused. The post holder will need to have great communication skills and be familiar with the Microsoft Office suite. You will be able to react calmly when dealing with multiple tasks that need to be delivered to tight timeframes.

In return you can expect to be made welcome as a key member of our team who will value your skills and contribution.

Main duties of the job

The successful applicant will assist in providing a professional and comprehensive administrative service.

You must demonstrate a positive attitude, be flexible, have good written and verbal skills, be able to work using own initiative, and must have excellent computer skills.

Provide accurate minutes of Directorate, Management and Service meetings.

Diary Management - use of electronic diary, ensuring diaries are free from clashes, ensuring regular meetings are planned well in advance and all papers available in a timely manner to facilitate meetings.

The post holder will primarily work from one base but may on occasion be required to work at other locations to support with service delivery.

Access to a suitable vehicle/other means of transport for business purposes is desirable.

About us

MFT is one of the largest NHS Trust In England with a turnover of over £3bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.

We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Person Specification

Qualifications

Essential:

• RSA 3 / Equivalent (with recent evidence of speeds)
• NVQ 3 in Business Administration, Customer Service, Healthcare Support Services or equivalent qualification
• Educated to GCSE level or equivalent, with Grade C or above in English and Maths.

Desirable:

• ECDL

Experience

Essential:

• Knowledge of the full range of administrative procedures, acquired through training and previous experience of working in an administrative environment
• Working without direct/daily supervision
• Previous secretarial experience
• Minute taking experience

Desirable:

• Previous supervisory experience
• Previous NHS experience or experience of working in a healthcare setting

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [e-mail].