Senior Administrator

Search Consultancy LTD; City of Edinburgh; On-site; GBP 24,000 - 29,000; Full time

Job summary

A leading legal firm in Edinburgh is seeking a Senior Administrator to provide high-level administrative support. The ideal candidate will possess extensive administration experience within a corporate environment, excellent communication, and strong attention to detail. The role is office-based initially with a competitive salary of up to £29,000 plus benefits. Application is encouraged from all qualified individuals.

Qualifications

• Extensive previous experience in Administration within a corporate or professional setting is essential.
• First class communication skills to deal with clients daily.
• Excellent organization skills and attention to detail.
• Confidentiality is critical as sensitive client information will be handled.

Responsibilities

• Provide comprehensive and proactive administrative assistance to the department.
• Act as the first point of contact for all correspondence and enquiries.
• Track and follow up on daily tasks and ongoing responsibilities.
• Prepare documentation for meetings and take minutes.
• Handle client payroll processing in conjunction with the payroll provider.

Skills

Communication skills

Attention to detail

Organizational skills

IT skills

Excel proficiency

Tools

MS Office suite

Document Management System

Job description

Senior Administrator
Edinburgh City Centre based | fully office-based initially with flexible working available
Permanent role | Full time hours | Monday to Friday | 9:00am to 5:00pm
Salary up to £29,000 per annum + benefits (depending on experience)

Search Consultancy are delighted to be working with a leading Legal firm based in Edinburgh City Centre to recruit this role on a permanent basis.

The successful candidate will be based within one of the firm's law departments and will be responsible for providing comprehensive, varied & high-level Administration support, as well as some client-facing work.

This role would ideally suit an experienced Administrator from a corporate or professional background who has first class communication skills and excellent attention to detail!

Duties involved in this role will include:
* Providing comprehensive & proactive administrative assistance to the department which comprises a Partner/Divisional Head & 3 Solicitors
* Dealing as first point of contact for all correspondence, emails and telephone enquiries from clients and stakeholders in relation to the team's work - ensuring the highest level of professionalism is displayed at all time
* Dealing with income receipts & payouts
* Tracking and following up all daily and ongoing tasks
* Preparation of documentation & papers for meetings
* Attending meetings to take notes & produce both minutes & actions
* Organisation & filing of client files, documents & emails - utilising the company's Document Management system
* Administration and processing of the monthly Client Payroll cycle in conjunction with the company payroll provider
* Extensive use of Excel to at least an intermediate level
* Various ad hoc administration duties as required

In order to be considered for this role your skills and experience should include:
* Extensive previous experience within an Administration role from within a corporate or professional setting - this experience is ESSENTIAL
* First class communication skills, both written & verbal - as you will be dealing with clients on a daily basis
* Excellent organisation skills & excellent attention to detail
* Solid IT skills including a good level of competence with the MS Office suite (particularly Excel) and the ability to pick up new systems quickly
* Complete confidentiality in your work as you will be required to handle sensitive client information as part of your role.

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.