Senior Administrative Officer – Facilities, H&S. - Mandarin preferred - md

People First Team Japan/ピープルファーストチームジャパン; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Officer with expertise in facilities management and health & safety. This role offers a dynamic environment where you will manage office administration, oversee maintenance, and ensure compliance with safety regulations. You will coordinate with external service providers and lead training programs to maintain workplace safety. If you are fluent in Mandarin and have a passion for creating a safe and efficient work environment, this position is an exciting opportunity to make a significant impact.

Qualifications

• Proven experience in administration and facilities management.
• Solid understanding of workplace safety regulations.

Responsibilities

• Support general office administration tasks and manage property lease negotiations.
• Conduct risk assessments and ensure compliance with health & safety regulations.

Skills

Mandarin

Administration

Health & Safety

Facilities Management

Problem-Solving

Communication Skills

Education

Health & Safety Certifications (e.g., NEBOSH, IOSH)

Job description

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Job Title: Senior Administrative Officer – Facilities, H&S. - Mandarin preferred.

The Skills You'll Need: Ideally fluent in Mandarin, Administration, health & safety, facilities management.

Your New Salary: Competitive.

Office based OR Hybrid: Office based.

Working hours: 2pm finish on Fridays, 8-5pm Mon-Thurs, 1 hour lunch, which is free.

Senior Administrative Officer - What You'll be Doing:

General office administration support –

• Support general office administration tasks;
• Coordinate and manage property lease negotiations, renewals, documentation, and maintain accurate records of agreements;

Office facilities & maintenance –

• Manage planned and reactive maintenance of critical systems, including HVAC, water hygiene, electrical compliance, and lab equipment;
• Arrange for routine maintenance, checks, and certifications such as EICR, PAT test, etc.;
• Act as a primary point of contact with local councils, managing communication regarding site regulations, permits, inspections, and ensuring compliance with local council requirements;

Health & Safety Compliance –

• Conduct risk assessments, fire safety checks, site inspections, and ensure compliance with regulations (e.g., HSE, COSHH);
• Keep company H&S and facilities policies up to date;

Emergency Preparedness –

• Oversee fire safety procedures, including alarm testing, emergency lighting, drills, and risk assessments;

Security & Access Control –

• Ensure the functionality of security systems, keyholder responsibilities, and access management; conduct weekly building checks;

Contractor Management –

• Coordinate external service providers for building maintenance, pest control, equipment servicing, and compliance testing;

Training & Audits –

• Deliver safety inductions, oversee training programs, and conduct regular audits to ensure workplace safety and efficiency;
• Undertake other ad hoc assignments as required;

Senior Administrative Officer - The Skills You'll Need to Succeed:

• Proven experience in administration, health & safety, and/or facilities management, preferably within laboratory or R&D environments;
• Solid understanding of workplace safety regulations, facility management, and general administration procedures;
• Excellent problem-solving, negotiation, and communication skills;
• Health & Safety certifications preferred, such as NEBOSH/IOSH certification;
• Proficient in English; Chinese Mandarin speaking will be a plus but not essential.

Please follow us on LinkedIn: https://www.linkedin.com/company/people-first-team-china

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive, we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and can provide relevant supporting documentation.

PeopleFirst is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of ethnicity, race, gender, religious beliefs, sexual orientation, year of birth, relationship status, or whether or not they have a disability.

PeopleFirst (Recruitment) Limited acts as an employment agency for permanent and fixed-term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job, you accept our Terms of Use and Privacy Policy, which can be found on our website.

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