Senior Administrative Officer – Facilities, H&S. - Mandarin preferred - md

People First Team Japan/ピープルファーストチームジャパン; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in London is searching for a Senior Administrative Officer specializing in facilities and health & safety management. The role requires expertise in administration and compliance with safety regulations, ideal for candidates fluent in Mandarin. Competitive salary offered along with a supportive working environment.

Qualifications

• Proven experience in administration and facilities management.
• Solid understanding of workplace safety regulations.
• Excellent problem-solving and communication skills.

Responsibilities

• Support general office administration tasks.
• Manage property lease negotiations and maintenance.
• Conduct risk assessments and ensure health & safety compliance.

Skills

Administration

Health & Safety

Facilities Management

Problem Solving

Communication

Negotiation

Education

Health & Safety Certifications (NEBOSH/IOSH preferred)

Job description

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Job Title: Senior Administrative Officer – Facilities, H&S. - Mandarin preferred.

The Skills You'll Need: Ideally fluent in Mandarin, Administration, health & safety, facilities management

Your New Salary: Competitive

Office based OR Hybrid: Office based

Working hours: 2pm finish on Fridays, 8-5pm Mon-Thurs, 1 hour lunch, which is free.

What You'll be Doing:

General office administration support –

• Support general office administration tasks;
• Coordinate and manage property lease negotiations, renewals, documentation, and maintain accurate records of agreements;

Office facilities & maintenance –

• Manage planned and reactive maintenance of critical systems, including HVAC, water hygiene, electrical compliance, and lab equipment;
• Arrange for routine maintenance, checks and certifications such as EICR, PAT test etc.;
• Act as a primary point of contact with local councils, managing communication regarding site regulations, permits, inspections, and ensuring compliance with local council requirements;

Health & Safety Compliance –

• Conduct risk assessments, fire safety checks, site inspections, and ensure compliance to regulations (e.g. HSE, COSHH);
• Keep company H&S and facilities policies up to date;

Emergency Preparedness –

• Oversee fire safety procedures, including alarm testing, emergency lighting, drills, and risk assessments;

Security & Access Control –

• Ensure the functionality of security systems, keyholder responsibilities, and access management; Conduct weekly building checks;

Contractor Management –

• Coordinate external service providers for building maintenance, pest control, equipment servicing, and compliance testing;

Training & Audits –

• Deliver safety inductions, oversee training programs, and conduct regular audits to ensure workplace safety and efficiency;
• Undertake other ad hoc assignments as required;

The Skills You'll Need to Succeed:

• Proven experience in administration, health & safety, and/or facilities management, preferably within laboratory or R&D environments;
• Solid understanding of workplace safety regulations, facility management, and general administration procedures;
• Excellent problem-solving, negotiation and communication skills;
• Health & Safety certifications preferred, such as NEBOSH/IOSH certification;
• Proficient in English, Chinese mandarin speaking will be a plus but not essential;

Please follow us on Linkedin:https://www.linkedin.com/company/people-first-team-china

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