Senior Administrative Officer

Teaching Vacancies; Gainsborough CP; On-site; GBP 25,000 - 35,000; Full time

Job summary

Parish is seeking an experienced administrator to ensure the school back-office functions run smoothly. You will provide admin and finance support to the School, manage payroll data, and ensure records are up-to-date while complying with LAAT policies and safeguarding requirements.

The role involves managing the Bromcom system, census uploads, supplier liaison, and overseeing clerical staff. Training and development opportunities are available within a supportive church‑affiliated environment.

Responsibilities

• Manage Bromcom system and administration ensuring pupil and personnel records are updated and correct.
• Prepare Census information and upload within set timescales.
• Oversee inputting and recording of payroll information and prepare paperwork for payroll provider.
• Check payroll outputs and reports to ensure accurate pay records.
• Manage the online cashless payment system.
• Liaise with third party suppliers (e.g., supply agencies, catering providers).
• Oversee and support administration and clerical staff including line management.
• Ensure all financial systems and processes operate in line with the LAAT Finance Policy.
• Process purchase orders and monitor procurement card usage for timely, accurate transactions.
• Obtain quotes in line with LAAT purchasing procedures.
• Maintain staff personnel files on the Trust HR MIS and ensure pre-employment checks are completed.
• Update the staff personnel database (sickness, G&D, training, induction).
• Maintain the School SCR for volunteers, agency staff and contractors.
• Travel to attend training courses as required.
• This role may include other duties within the general scope of the post as required.

Job description

What skills and experience we're looking for

The successful candidate will be responsible for ensuring that the school back-office functions effectively. This support extends to managing the office and administrative functions, ICT services and day to day operation of the school.

To provide a full range of administrative and finance support to the School.

Key Tasks and Responsibilities

Responsible for the management of the Bromcom system and administration ensuring both pupil and personnel records are updated and correct. PrepareCensus information and upload within set timescales.

Responsible for overseeing the accurate the inputting and recording of payroll information as well as the preparation of paperwork for the payroll provider as required to ensure legislative compliance.

Checking payroll outputs and reports to ensure accurate pay records.

Management of the online cashless payment system.

Liaise with third party suppliers, e.g. Supply agencies, catering providers as required.

Oversee and support the roles and responsibilities of administration and clerical staff. This will include line management.

Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.

Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions recorded and in a timely and accurate manner.

Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.

Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.

Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.

Maintaining the School SCR for volunteers, agency staff and contractors

Travelling to attend training courses as required.

Other

The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.

The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.

The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.

All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during their work.

For an informal discussion about the role, or to arrange a visit, please contact [e-mail].

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will require the successful applicant to undertake an enhanced criminal record check via the DBS.

What the school offers its staff

At Parish, we value each person as they are, seeing every member of our school family as a precious, unique individual and treating them with dignity. Seeking first to understand through the building of relationships, we live in a community of hope. We aspire to enable each person to be a curious learner, inspired to develop the knowledge and wisdom to make the world a better place.

We strive to encourage all to fulfil their God-given potential, having a confidence in transformation for the better. As a Church of England school, we strive to achieve excellence within a Christian context, based on the firm foundations of shared Christian values. Our ‘Core Four’ values interweave with our school vision to reflect who we are. They are Dignity, Community, Hope and Wisdom.

Our inspiring and relevant curriculum based around the ‘Core Four’ encourages independent learning skills which prepare the children for life in the 21st century.

The staff here at Parish work tirelessly to ensure our school’s curriculum and pastoral care unlocks potential and provides pupils, families and staff with the necessary skills they will need to succeed. Progress for all pupils is relentlessly pursued. In addition to the rigorous pursuit of significant achievements across the curriculum, children are encouraged to develop their skills and talents in art, music and sport, and their awareness of equality, fairness and a sense of belonging.

The school takes great pride in working at the very heart of the community and welcoming everyone who steps through the doors here at Parish.

Commitment to safeguarding

In line with Keeping Children Safe in Education, please be advised that if shortlisted, we will carry out internet searches to support our commitment to safer recruitment. Please note that the purpose of this is to identify any incidents or issues that have happened, and are publicly available online, which the school might want to explore with applicants at interview. Internet searches will be carried out by someone who is not directly involved in the recruitment process and only relevant information will be shared with the interview panel.