Senior Administrative Officer

The Gainsborough Parish Church Primary School; Gainsborough CP; On-site; GBP 26,000 - 38,000; Full time

Job summary

The Gainsborough Parish Church Primary School is seeking a competent Finance and Administrative Officer to manage school back-office functions, including payroll administration, HRIS records, and procurement in line with LAAT policies. The role supports ICT services and day-to-day school operations.

Key duties include payroll processing, purchase orders, supplier liaison, and maintaining staff and volunteer records, with opportunity for line management of admin staff and occasional travel for

Responsibilities

• Manage the Bromcom system and ensure pupil and personnel records are up to date.
• Oversee payroll inputs and prepare paperwork for the payroll provider for compliance.
• Check payroll outputs and reports to ensure accuracy of pay records.
• Manage the online cashless payment system.
• Liaise with third party suppliers (e.g., supply agencies, catering) as required.
• Oversee and support administration and clerical staff with line management responsibilities.
• Ensure all financial systems and processes comply with the LAAT Finance Policy.
• Process purchase orders and monitor procurement card usage; obtain quotes per policy.
• Maintain staff personnel files and ensure pre-employment checks for volunteers and agency staff, plus ID checks for colleagues.
• Update staff databases on specified areas of role (sickness, G&D records, training, induction).
• Maintain the School SCR for volunteers, agency staff and contractors.
• Travel to training courses as required.

Job description

The successful candidate will be responsible for ensuring that the school back-office functions effectively. This support extends to managing the office and administrative functions, ICT services and day to day operation of the school.

To provide a full range of administrative and finance support to the School.

Key Tasks and Responsibilities

• Responsible for the management of the Bromcom system and administration ensuring both pupil and personnel records are updated and correct. Prepare Census information and upload within set timescales.
• Responsible for overseeing the accurate the inputting and recording of payroll information as well as the preparation of paperwork for the payroll provider as required to ensure legislative compliance.
• Checking payroll outputs and reports to ensure accurate pay records.
• Management of the online cashless payment system.
• Liaise with third party suppliers, e.g. Supply agencies, catering providers as required.
• Oversee and support the roles and responsibilities of administration and clerical staff. This will include line management.
• Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.
• Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions recorded and in a timely and accurate manner.
• Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
• Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.
• Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.
• Maintaining the School SCR for volunteers, agency staff and contractors.
• Travelling to attend training courses as required.

Other

The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.

The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.

The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.

All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during their work.

For an informal discussion about the role, or to arrange a visit, please contact [e-mail].

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will require the successful applicant to undertake an enhanced criminal record check via the DBS.