Senior Administrative Assistant, Central Admin (7389), Lionacleit or Stornoway - FIXED TERM - CNS053

Comhairle nan Eilean Siar; Kirkwall; On-site; GBP 30,000 - 34,000; Full time

Job description

Advert

Senior Administrative Assistant, Central Admin (7389), Lionacleit or Stornoway
37 hours per week, maternity cover
£30,369 - £33,186 per annum, inclusive of £2,859 Distant Islands Allowance per annum

Based in the Lionacleit Education Centre, the post holder will have overall responsibility for managing the administration support service for the Central Administration Team ensuring that all resources are efficiently and effectively deployed. The post holder will support the Head of Service, and other senior officers within the department in all aspects of their work, to ensure that all business plan objectives are adequately and timeously achieved.

Duties will include:

1. Managing and co-ordinating administrative and finance tasks within the Central Admin Team;
2. Line managing all staff within the section and undertaking staff recruitment as required;
3. Carrying out performance appraisals for all staff within the section;
4. Preparing training and development plans as appropriate;
5. Attending as the Department's representative at internal/external meetings as required, including deputising for Line Manager at meetings as necessary.

You must have a good working knowledge of administrative processes and procedures. You must be proficient in the use of word processing and spreadsheet software and able to produce a wide variety of letters, documents, and spreadsheets. The ability to accept responsibility, take decisions, remain calm under pressure and meet tight deadlines is essential.

Minimum Requirements:

It is essential that you are educated to HNC level in Administration (or equivalent) or have 3 years of experience in administrative work.

Salary for the above post is inclusive of Distant Islands Allowance. Appointment to the post will be on the first point of the grade.

It is vital you read the job description and person specification; in your Experience statement, please detail how you meet each of the essential criteria we ask for in the person specification.

Interviews will be conducted in person, providing candidates with the chance to personally meet the team and experience our work environment.

Closing Date: Monday 5 May 2025