Senior Administration Assistant

NHS; Willerby; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading health and social care Trust is seeking a Senior Administrative Assistant to join their Children's & Learning Disability Division. The successful candidate will provide essential administrative support to clinical services and contribute to service planning, working in a dynamic team environment focused on positive staff development and operational excellence.

Benefits

Enhanced leave package

Health and wellbeing support

Qualifications

• Knowledge of administrative work procedures and practices.
• Experience with Trust IT systems like Lorenzo, ESR, Oracle.
• Ability to motivate others and effectively plan/prioritize tasks.

Responsibilities

• Providing administrative support to clinical services.
• Collating documents and taking minutes for operational meetings.
• Working closely with the Division's Personal Assistant/Administrative Officer.

Skills

Communication

Teamwork

Planning and Prioritization

Education

3 or more GCSE/O levels, including English and Maths

Advanced keyboard skills: RSA/OCR III or equivalent, Advanced ECDL

Tools

Microsoft Office

System1

ESR

Oracle

Microsoft Teams

Job description

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.

An opportunity has arisen for a Senior Administrative Assistant to join our admin team in the Children's & Learning Disability Division. We are looking to recruit a friendly, enthusiastic, motivated person to join our administration team.

You will provide administrative support to clinical services within the Division and contribute to the planning and development of the service as a member of the team.

This role is varied, and you will need to have the ability to work as part of a team, use your initiative in day-to-day tasks, and have good communication skills to deal with varying enquiries.

The post is Monday to Friday.

Main duties of the job

The main duties of the role include:

• Providing administrative support to clinical services within the Division and contributing to the planning and development of the service as a team member.
• Supporting operational meetings by collating documents, taking minutes, and distributing them in a timely manner.
• Working closely with the Division's Personal Assistant/Administrative Officer to complete ad hoc duties as they arise.
• Working days will be Monday - Friday.

About us

We are an award-winning and CQC-rated good health and social care Trust delivering integrated services across Hull, East, and North Yorkshire. Find out more on our website.

We are a forward-thinking and dynamic Trust committed to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the NHS People Promise theme areas, demonstrating our commitment to improving the experience of working in the NHS for everyone. Wherever you work, you will receive a warm welcome and support to get started.

We recognize the positive value of diversity and promote equality while challenging discrimination. We welcome applications from people of all backgrounds.

Work-life balance is about having influence and flexibility over when, where, and how you work. If the work pattern for this role does not meet your needs, we are happy to discuss alternative working arrangements.

We offer benefits beyond other NHS Trusts, including an enhanced leave package and health and wellbeing support.

From city to countryside, market towns to moors, you'll find a place to call home, including some of the most affordable places to live in the UK.

Find out more and search for live jobs.

Job responsibilities

For further details, please see the attached Job Description and Person Specification.

Person Specification

Qualifications and Knowledge

• Knowledge of a range of work procedures and practices
• 3 or more GCSE/O levels, including English and Maths
• Advanced keyboard skills: RSA/OCR III or equivalent, Advanced ECDL

Experience

• Experience of practice and procedures relevant to the role
• Knowledge and experience of IT systems such as System1, ESR, Oracle, Microsoft Office
• Experience using Trust IT systems like Lorenzo, ESR, Oracle
• Experience with Microsoft Teams
• Team player
• Effective planning and prioritization skills
• Ability to motivate others
• Ability to commute effectively between sites with access to transportation
• Light physical effort for lifting stationery, files, sitting at a keyboard, or standing at a reception desk

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A disclosure check will be required to reveal any previous criminal convictions.

Full-time, flexible working, home or remote working options available.