Senior Administration Assistant

NHS; Kingston upon Hull; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity awaits for a dynamic individual to join a forward-thinking health Trust as a Senior Administrator. This role involves providing essential administrative support to clinical teams, managing schedules, and contributing to the development of the Maternal Mental Health Service. The Trust is committed to staff development and offers a supportive environment with flexible working arrangements. Ideal candidates will possess strong communication skills, clerical experience, and a passion for delivering outstanding care. Join a team that values diversity and invests in your growth!

Benefits

Enhanced leave

Health and wellbeing support

Affordable living options

Flexible working arrangements

Qualifications

• Experience in clerical roles with strong planning and communication skills.
• Proficient in keyboard skills and IT systems.

Responsibilities

• Provide administrative support for efficient office operations.
• Schedule meetings and manage team communications.

Skills

Effective planning and prioritisation skills

Strong communication skills

Clerical experience

Proficient in keyboard skills

Education

At least 3 GCSEs/O levels, including English and Maths

Advanced keyboard skills: RSA/OCR III or equivalent

A' Level, BTEC Diploma, NVQ3 in Business Administration

Tools

Microsoft Office

Job description

Note: This vacancy does not meet UKVI eligibility requirements for a Skilled Worker Visa, and HTFT cannot issue a Certificate of Sponsorship for this role.

An exciting opportunity has arisen for a dynamic and enthusiastic individual to join the new Maternal Mental Health Service as a Senior Administrator.

We seek an individual with clerical experience, strong communication skills, flexibility, and the ability to organise and prioritise workload. Passionate team players delivering key interventions to women and families during crucial times are encouraged to apply.

Main duties of the job

1. Provide administrative support for efficient office and service operations.
2. Schedule meetings and perform duties such as filing, typing, copying, and scanning.
3. Support clinical teams and services within administrative procedures.
4. Contribute to planning and development of the Maternal Mental Health Service as part of the wider team.
5. Develop and maintain administration support systems autonomously.
6. Manage all aspects of team meetings, including minute-taking and action follow-up.
7. Handle all incoming emails for referral and administrative purposes within the team's generic email accounts.

About us

We are an award-winning, CQC-rated 'Good' health and social care Trust delivering integrated services across Hull, East, and North Yorkshire. Learn more on our website.

Our forward-thinking Trust values staff development and invests in skills to deliver outstanding care. We are committed to diversity, equality, and creating a supportive work environment, with flexible working arrangements to suit individual needs.

We offer extensive benefits, including enhanced leave, health and wellbeing support, and affordable living options across diverse locations.

Discover more about our opportunities and search for live jobs.

Job responsibilities

For detailed information, please refer to the attached job description and person specification.

Person Specification

Knowledge

• Literate and numerate.
• Proficient in keyboard skills: RSA/OCR III or equivalent, or Advanced ECDL.
• Knowledge of work procedures and practices.

Skills and Competencies

• Effective planning and prioritisation skills.
• Ability to commute between various sites.
• Light physical effort for lifting stationery/files, and sitting or standing at a reception desk.

Qualifications

• Advanced keyboard skills: RSA/OCR III or equivalent, or Advanced ECDL.
• At least 3 GCSEs/O levels, including English and Maths.
• Additional qualifications such as A' Level, BTEC Diploma, NVQ3 in Business Administration or Customer Service, or equivalent experiential learning.

Experience

• Relevant practice and procedural experience.
• Experience organising, preparing for, and supporting meetings.
• Proficiency with IT systems, including Microsoft Office.

Disclosure and Barring Service Check

This role requires a DBS check in accordance with the Rehabilitation of Offenders Act (Exceptions Order) 1975, to disclose any criminal convictions.