Senior Administration and Finance Assistant - Level 5

Coast and Vale Learning Trust; Box; On-site; GBP 21,000 - 27,000; Full time

Job summary

Abbey Hill Academy & College within St Bart’s Multi Academy Trust seeks a highly motivated administrator to join our dedicated team. You will provide administrative and organisational services under senior staff guidance, supporting the Principal and SLT, and liaising with pupils, parents and external agencies.

The role includes word-processing, data reporting, meeting organisation, and basic financial tasks. We value safeguarding and offer a supportive, development-focused environment for staff.

Qualifications

• Experience in administration within a school setting.
• Strong IT skills and ability to use relevant software.
• Commitment to safeguarding and promoting welfare of children.

Responsibilities

• Provide administrative and organisational services to the school.
• PA duties for the Principal and SLT.
• Liaise with pupils, parents and external agencies.
• Process forms, returns and basic financial tasks.

Skills

Administrative tasks

Data reporting

Stakeholder liaison

Job description

The St Bart's Multi Academy Trust, in partnership with Governors, staff and children of Abbey Hill Academy & College are seeking to appoint a highly motivated and enthusiastic individual to join our hard working and committed team.

At Abbey Hill Academy & College our children come first. High expectations, mutual trust and respect are underpinned by a warm, supportive ethos. In the best interests of our children we work very closely with our partner Academies. The successful candidate will be working alongside a team of caring, enthusiastic, dedicated staff, who are well-supported by their Senior Leadership Team.

St Bart’s Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This position is subject to an Enhanced Disclosure check under the Rehabilitation of Offenders Act 1974. Further details regarding this check are available from schools. More information on St Bart’s Multi Academy Trust including our Prospectus and Safeguarding Policy can be found on our website https://sbmat.org.

Job Purpose

To provide administrative and organisational services to the school under the management and guidance ofsenior staff.

Key Duties / Responsibilities

1. Provide administrative, and organisational services to the school
2. PA responsibilities for the Principal and SLT
3. Liaise with pupils, parents/carers
4. Liaise with other staff and external agencies
5. Analyse and evaluate data and information and run reports
6. Undertake word-processing and IT based tasks including operation of relevant equipment andadvanced ICT packages
7. Organise meetings and take notes
8. Process forms, returns, etc., including those to outside agencies
9. Undertake general financial administration such as processing orders, collecting monies andundertake basic reconciliation, such as for petty cash
10. Contribute to the planning and development of administrative procedures and systems
11. Allocate work to administrative staff at lower levels on a regular basis
12. Demonstration of tasks to more junior colleagues on a regular basis
13. Respond to reception and visitor enquiries
14. Organise arrangements for school visits and events
15. Monitor pupil attendance and run reports
16. Undertake personnel administration, such as DBS checks
17. Monitor and manage a limited range of stock within an agreed budget
18. Regularly handles cash, cash equivalents e.g. dinner monies, school visits
19. Assist with producing marketing and promotion material for the school
20. Be responsible for promoting and safeguarding the welfare of children and young people within theacademy, raising any concerns following academy protocol/procedures
21. Any other duties appropriate to the post.

Our Offer To You

When you join the St Bart’s family, you’re joining a Trust that truly values it’s people. We’re proud to live by our PEACE values- Passion, Encouragement, Ambition, Collaboration, and Enjoyment, which are at the heart of everything we do.

Here’s what you can expect from us:
A welcoming, supportive culture where everyone is respected, included and valued for who they are.
Health and wellbeing support -including access to mental health resources, wellbeing days, discounted fitness memberships and staff discounts via Kaarp Benefits.
Opportunities to grow- we’re passionate about development, with access to training, leadership pathways and mentoring to help you reach your goals.
Recognition and rewards -from staff awards to everyday appreciation, your hard work is seen and celebrated.
Financial peace of mind- competitive pay, pension schemes through LGPS or Teachers’ Pensions, and travel benefits.
Your voice matters- regular feedback opportunities, engagement surveys and open conversations help shape how we grow together.

And above all, you’ll be part of something amazing - making a real difference to the lives of our brilliant young people every single day.

Abbey Hill Academy & College is committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expect all staff and volunteers to share this commitment

This position is subject to an Enhanced Disclosure check under the Rehabilitation of Offenders Act 1974. Further details regarding this check are available from schools or by visiting www.crb.gov.uk

More information on the school including our Prospectus and Safeguarding Policy can be found on our website https://www.abbeyhillschool.co.uk/