Senior Admin Officer

The Recruitment Co; Belfast; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A recruitment agency is looking for a Project Administrator to assist in the Housing Options and Homeless Project. The role involves supporting the project team, engaging with stakeholders, and managing documentation. Candidates must have a BTEC Higher qualification and at least 1 year of administrative support experience. Proficiency in Microsoft Office is essential. This position offers flexible working arrangements.

Qualifications

• Minimum of 1 year experience in providing administrative support.
• Experience in data extraction and analysis.
• Experience communicating with stakeholders.

Responsibilities

• Provide support for project meetings and documentation.
• Engage with internal and external stakeholders.
• Prepare project documents and reports.

Skills

Administrative support

Data extraction

Effective communication

Team collaboration

Experience with Microsoft Office

Education

BTEC Higher or equivalent qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

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To assist in the effective administration and delivery of the Housing Options and Homeless Project.

It is intended that the Project will run until end of September 2027 subject to funding and approvals.

The post holder will be based in Housing Services Central Unit, Adelaide Street. The post holder will be able to work from home on an agreed basis and in line with the organisation’s Flexible Working Arrangements Policy. Attendance at regular meetings will be required

Key Responsibilities:

• To provide support as required for the Project Team, Business Assurance Group, Project Checkpoints and other relevant meetings including arranging, planning, and producing minutes, documents and papers as well as any other general duties.
• Engage with both internal and external stakeholders.
• To gather information and assist with the preparation of project documents and reports.
• Understand and fully utilise IT capabilities such as Microsoft Word, Excel, Outlook and PowerPoint.

Ensure information in both hard and soft copy form is stored securely in line with data protection and NIHE records retention policies

Experience and Qualifications

• Applicants must provide evidence by the closing date for application that they meet the following essential criteria:
• Hold a BTEC Higher or equivalent qualification.

Or

(ii) Can demonstrate equivalent continuing professional development experiential learning and at least 1 years’ relevant experience as outlined in the job description.

• Applicants must have a minimum of 1 years’ experience in providing administrative support in a team and or project environment.

Candidates must include dates to demonstrate the required years’ experience.

• Candidates must demonstrate experience in all of the areas below:
• Experience of undertaking general administration tasks such as data extraction and providing analysis and minute taking.
• Experience of communicating with both internal and external stakeholders.
• Experience of the administration and maintenance of IT support systems and experience in the use of IT applications including MS Excel.
• Experience of working effectively with others in a team to achieve shared goals in the delivery of the service, including demonstrating effective communication skills.

To apply send cv to Hollie by 5pm on 9th July