Senior Accounts Payable Administrator

Arena One GmbH; Hounslow; On-site; GBP 35,000 - 55,000; Full time

Benefits offered by this job

On-site role

Refer a Friend Scheme

Free meals on site

In-house training opportunities

Career development opportunities

Job summary

DO & CO London is seeking a Senior Accounts Payable Administrator to support the AP unit in London. You will work closely with Managers to maintain high standards, ensure timely reporting, and communicate effectively with internal teams and suppliers.

You will join a collaborative AP team, handling invoices, approvals and focus on process improvements while maintaining accuracy and strong stakeholder relationships.

Qualifications

• Senior Financial Administrator experience required.
• Strong knowledge of accounting principles.
• Experience with accounting software and ERP systems.
• Attention to detail and accuracy.
• Professional, team‑oriented with a can-do attitude.
• Self‑motivated, resilient and adaptable in a fast‑paced environment.
• Meticulous record keeping and data integrity.
• Building relationships and mentoring teammates.

Responsibilities

• Support the Accounting Manager with team management, project management and process improvement.
• Match supplier invoices with PO and process in procurement & accounting software.
• Process all invoices and credit notes through the relevant workflow tool.
• Manage the Accounts Payable inbox and lead the team to high performance.
• Resolve invoice queries with internal teams and suppliers.
• Maintain SLA targets for the department.
• Create and maintain process notes for the AP department with the team.
• Purchase Order Management.
• Review supplier reconciliations.
• Review AP General Ledger reconciliations.
• Support internal and external audit processes.
• Take ownership, support your team and celebrate successes.

Skills

Senior-level experience

Accounting principles

Interpersonal skills

Attention to detail

Team leadership

Excel proficiency

Adaptability

Tools

Excel

ERP systems

Accounting software

Job description

Our production unit takes pride in offering top-tier luxury airline catering that is both elegant and sophisticated. Our team is dedicated to crafting a one-of-a-kind experience that is attractive to even the most discerning passengers. We focus on providing exceptional quality, first-class service, and an exquisite range of menu options that are sure to impress.

Job Description

At DO & CO London we are looking for a Senior Accounts Payable Administrator to support the smooth running of the London unit. You will be supporting and working closely with Managers to ensure that day to day tasks are completed and that the high standards of DO & CO are portrayed to our partners. You will engage with the DO & CO Family to ensure all departments are well informed and reports are communicated efficiently and in timely manner.

We are looking for an experienced professional to join our London Accounts Payable team, acting as the right hand to the Accounts Payable Manager. You'll work alongside colleagues to process firm expenses incurred by all departments in the London office. You will interact with members of other departments in our London office, the Accounting teams and with third-party suppliers, so good interpersonal and communication skills are essential. As a team, we continuously strive to improve our processes. We are looking for someone who shares this approach to their work.

• Support the Accounting Manager with general team management, project management, and process improvement
• Matching supplier invoices with PO and processing in procurement & accounting software
• Processing all invoices and credit notes through the relevant workflow tool
• Managing the Accounts Payable inbox Be a leader within the team to ensure a culture of high performance
• Ensuring all invoice queries are resolved, engaging with the wider business and suppliers
• Forward, strategic thinking always looking to exceed targets and expectations whilst maintaining the collectiveness of the team and culture of DO & CO
• Ensure timely supplier payments and resolution of query invoices, setting, working to, and reporting on SLA's for the department
• Manage the creation, and maintenance of process notes for the accounts payable department with the help of the team
• Purchase Order Management
• Review supplier reconciliations
• Review of Accounts Payable General Ledger reconciliations
• Responsible for Accounts Payable reporting
• Support Internal and External audit processes
• Taking responsibility for all your actions, support your team, and celebrate successes as a family

Qualifications

• Experience in a Senior Financial Administrator role
• Strong knowledge of accounting principles and practices
• Experience with accounting software and ERP systems
• Attention to detail and accuracy
• Well presented, professional individual with a can-do, positive attitude that indulges in team success
• Self-motivation, resilience, and a positive change champion for DO & CO in a fast-paced environment that requires flexibility and adapting
• Meticulous attention to detail and precise record keeping skills
• Build strong relationships with colleagues, mentoring and motivating, creating a team spirit, encouraging them to be at their best
• Highly proficient in excel with excellent working knowledge of accounting software packages and the ability to handle and integrate complex data sources, both manual and electronic

Additional Information

We believe that our employees are the driving force behind our success and strive to create a positive and supportive work environment. As a member of our team, you will have access to a range of benefits, including:

• On-site role
• Enjoy perks by referring your friends through our Refer a Friend Scheme
• Save money and time with On-Site Free Meals
• Expand your skills and knowledge through our in-house training opportunities.
• A business where you can have a real impact, we're not afraid of new ideas!
• Genuine career development opportunities, both nationally and internationally
• The opportunity to work with and represent one of the most innovative players in the luxury global gourmet entertainment market

DO&CO is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status