Senior Academic Governance Officer

Stir; Stirling; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

The Post at Stir invites applications for a Senior Academic Governance Officer within Academic Registry and the Academic Quality and Governance team. The role focuses on policy, regulation, and governance committees, providing operational input and coordinating governance activities across the University.

The post-holder will lead on administration, projects and developments within governance, supporting the Academic Registrar and collaborating with Faculties, Schools and Professional Services

Responsibilities

• Ongoing proactive review, updating and development of academic policy and regulation to remain current and robust.
• Manage record keeping for changes to academic policy and regulations with version control and timetables.
• Communicate policy and regulation updates publicly or within the University to staff and students for awareness.
• Develop and maintain information resources and guidance related to academic governance on the University website.
• Coordinate the Academic Registry website presence and ensure clear structure and updated content.
• Deliver committee management and administration for committees related to academic quality and governance.
• Contribute to curriculum management and development arrangements and operations.
• Support preparation for and management of reviews by the QAA and other bodies.

Job description

The Post

The post of Senior Academic Governance Officer is part of Academic Registry and sits within the Academic Quality and Governance area of the team. The team is responsible for the broad areas of Academic Quality Assurance and Enhancement and Academic Governance. The team reports directly to the Academic Registrar and supports and provides expertise to the Academic Registrar as required in order to support the successful achievement of Academic Registry objectives. Expertise and support is also provided by the team to University Senior Officers in these areas of operation, such as the Principal, Deputy Principals, University Secretary, and Deputy Secretary. The team also works collaboratively with the University’s Faculties, Schools, and Professional Services Units to achieve institutional objectives in respect of academic quality and governance.

The Senior Academic Governance Officer provides key operational and co-ordinating input and expertise to the University’s academic governance arrangements. The post-holder proactively manages academic governance functions of the team’s remit including policy, regulation, and governance committees and takes a key lead on administration, projects, and developments in these areas whilst also providing operational input in other areas of the team’s work, and therefore supports a comprehensive and robust operating platform.

Description of Duties

• Ongoing proactive review, updating and development of academic policy and regulation in order to ensure they remain current, and that a comprehensive and effective operating position is achieved and maintained
• Manage record keeping relevant to the change or revision of academic policy and regulations in order to deliver robust version control, records of the details and timescales of changes made, and applicable versions of policy and regulation within specific academic years
• Ensure that policy, regulation, etc, are made available either publicly or within the University via the website and other means and coordinate communications with staff and students to achieve awareness and understanding of the governance position and any changes that are made
• Maintain and develop the information resources within the University in relation to academic governance, including information such as guidance and handbooks, as well as ensuring information in connection to this is maintained on the University website. The post-holder is expected to anticipate and manage changes to these resources independently where required
• Coordinate the Academic Registry website presence and information ensuring effective structure, content and clarity, and working with colleagues across the Academic Registry team regarding changes and updates that are required
• Deliver effective committee management and administration to committees relevant to academic quality and governance, ensuring consistently excellent levels of professionalism and robustness
• Contribute to curriculum management and development arrangements and operations
• Contribute to the University’s preparations for, and management of, reviews by the QAA, and support reviews by other professional and regulatory bodies as required, working in partnership with the Senior Academic Quality Officer to ensure timely and consistent provision of service in this area

Please see the Description of Duties attached for full details.