SEND Operations Assistant - 2 year FTC

TN United Kingdom; Colchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a SEND Operations Assistant for a Fixed Term Contract in Colchester. This role is pivotal in supporting the statutory SEND processes, enhancing the life experiences of children with Special Educational Needs and Disabilities. You will be responsible for coordinating responses, managing communications with stakeholders, and ensuring compliance with statutory timescales. This position offers a unique opportunity to contribute to meaningful change in the lives of young people while developing your professional skills in a supportive environment. If you are passionate about making an impact and possess strong communication skills, this role is for you.

Qualifications

• Educated to RQF level 2 or equivalent by experience.
• Evidence of continuing professional development in relevant area.

Responsibilities

• Coordinate responses to notifications from Health regarding children with SEND.
• Support preparation and coordination of the Annual Review process.
• Maintain tracking systems for students at phase transfer.

Skills

Verbal Communication

Written Communication

Time Management

Knowledge of SEND Code of Practice

Education

RQF Level 2

Job description

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SEND Operations Assistant - 2 year FTC, Colchester

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Client:

Essex County Council

Location:

Colchester, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

860863147f32

Job Views:

5

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

SEND Operations Assistant

Fixed Term, Full Time

Location: Colchester

Closing Date: Thursday 8th May 2025 at 11.59pm

Please note that this is a Fixed Term Contract / Secondment opportunity for a period of 24 months.

Interview date: Thursday 22nd May 2025

The Opportunity

Essex County Council has embarked upon a programme of change for provision and services with the ambition to profoundly improve the outcomes and life experience of children and young people with Special Educational Needs and Disabilities (SEND). Our vision is for a SEND system which identifies and assesses need at an earlier stage and which provides appropriate and impactful support without such high dependence on Essex County Council's statutory services.

The SEND Operations Assistant provides administration and support to the statutory SEND processes such as the Annual Review Process, in particular at phase transfer, as well as providing a triage service for all contacts received by the SEND Operations Team. Support will also be provided to the Inclusion Team in relation to health referrals.

With an RQF level 2 and thorough knowledge of the SEND Code of Practice 2015 and knowledge or experience of working with young people with SEND.

Accountabilities

• Receive, log and co-ordinate responses to incoming Section 23 and 24 notifications from Health Colleagues regarding children with SEND. Liaise with Senior Inclusion Partners to ensure effective monitoring, provision development and signposting systems are in place.
• Receive, log and co-ordinate all incoming post 16 requests for assessment, liaising with schools, settings and other key stakeholders including the Preparing for Adulthood Team.
• Support the preparation of papers for and co-ordination of the Annual Review process, ensuring that schools and settings are informed of who Annual reviews should be held for during each academic term, and that appropriate people are invited to attend.
• Provide triage of all incoming contacts to the SEND Operations team, acting as the first contact for parents/carers, CYP, schools, settings, and other partner agencies. Signposting service users to relevant teams where appropriate and responding to queries wherever possible.
• Provide administrative Support to SEND Operations Co-Ordinators by sending formal consultations to schools and settings as part of the EHC Assessment Process and co-ordinating responses.
• Receive, log and direct inward transfer notifications, liaising with SEND Operations Partners and SEND Operations Co-ordinators to ensure that statutory processes and timescales are fully complied with.
• Maintain tracking systems for all students who are at the point of phase transfer each year, and provide support to SEND Operations Partners and SEND Operations Co-ordinators to ensure that statutory processes and timescales are fully complied with and that, where appropriate, EHCP's are ceased in a timely manner.
• Taking responsibility for ensuring that data is recorded accurately and in a timely manner to enable the Local Authority to report to stakeholders on a range of subjects including statutory timescales, out-of-authority placements and CYP with alternative education offers. The data will also be used monitor and track pupil records.

The Experience You Will Bring

• Educated to RQF level 2 or equivalent by experience.
• Evidence of continuing professional development and expert knowledge in relevant professional area
• Thorough working knowledge of SEND Code of Practice 2015
• Excellent verbal and written communication skills.
• Effective time management and prioritisation skills with the ability to manage own workload and adapt quickly and effectively to changing circumstances/situations.