SEND Administration Assistant

TipTopJob; Attleborough; On-site; GBP 19,000 - 22,000; Part time

Job summary

A leading educational academy seeks a SEND Administration Assistant to support the SEND team. The role involves liaising with stakeholders, maintaining accurate records, and providing excellent communication and administrative support to help students with Special Educational Needs. Candidates should possess relevant qualifications and experience in an educational environment.

Qualifications

• Minimum 5 years experience in a school environment preferred.
• Experience in administrative tasks and effective communication.
• Willingness to learn school systems and provide excellent service.

Responsibilities

• Support SENDCO and SEND Team, handling confidential issues.
• Liaise with stakeholders for effective SEND provision.
• Maintain SEND records and ensure accurate data entry.

Skills

Communication

Organization

Prioritization

Education

Level 3 or above (A Level equivalent)

Maths and English GCSE (Grades A-C)

Tools

SIMS

Job description

Location: Attleborough

Salary: Scale 12 to 17 of the SET Support Staff Scale, FTE Salary: GBP 27,711 to GBP 30,060, Pro-rata Salary: GBP 19,821 to GBP 21,884

Hours: 30 hours per week, Term time plus 2 weeks, 08:30 to 16:00 Monday to Thursday

The Academy is a member of the Education Trust. The Trust is an expanding multi-academy trust with 13 primary and 9 secondary schools.

The Role

They are looking for a hard-working and enthusiastic person with high standards and the ability to communicate and interact effectively with others as part of their school as a SEND Administration Assistant.

The SEND Administration Assistant will work (part-time) to support the SENDCO and SEND Team, including dealing with highly confidential and sensitive issues regarding learners, staff, and external agencies. The SEND team is a vital part of their student and family support service, with the aim to ensure students with Special Educational Needs receive high-quality provision.

Key Responsibilities

• Support the school in accordance with policies and procedures to meet aims, priorities, targets, and action plans.
• Liaise with all stakeholders including parents, families, learners, staff, external agencies, and Trust colleagues to ensure effective provision for learners with SEND.
• Provide the first point of contact within the SEND team for all communications.
• Triages communication to ensure effective responses to stakeholders; maintains statutory records and documentation using systems and filing; provides information to stakeholders for SEND provision; responds to deadlines.
• Prepares SEND paperwork such as EHCP applications, reviews, referrals, and maintains individual SEND records accurately.
• Oversees data entry related to SEND Support Plans, Overview, Provision Map, and other systems to inform planning and practice.
• Ensures the MIS system is updated with accurate SEND learner information for data analysis, assessment points, and census.
• Maintains an overview of caseload actions through effective record keeping.
• Coordinates the SENDCO's diary for effective time management.
• Arranges, attends, and minutes meetings as required.
• Provides excellent customer service and communication with staff, learners, parents/carers, and external agencies; responds to enquiries promptly.
• Builds effective professional relationships within and outside the school, including with SENDCO, SLT, staff, administration, and external partners.
• Responsible for day-to-day activities and general administration such as filing, correspondence, and post.

Skills and Qualifications

• Level 3 or above (A Level equivalent), including Maths and English GCSE (Grades A-C) or equivalent.
• Minimum of 5 years experience working in a school environment is desirable, preferably within the SEND sector.
• Experience of working in a school or administrative environment.
• Ability to prioritize tasks and decide their urgency.
• Knowledge of school systems such as SIMS or willingness to learn and undertake training.
• Focus on providing excellent services to staff, students, parents/carers, and visitors.