Selection Coordinator

Ellison Institute of Technology Oxford; Oxford; On-site; GBP 35,000 - 45,000; Full time

Job summary

Join a forward-thinking institute dedicated to addressing humanity's most pressing challenges. As a Graduate Selection Coordinator, you will play a pivotal role in facilitating the selection process for the prestigious Ellison Scholars Programme. This position offers an opportunity to work in a collaborative environment, managing multiple timelines and ensuring a smooth application experience for candidates. Your organizational skills and attention to detail will be key as you coordinate with internal teams and support applicants. Be part of a mission-driven team that values innovation and excellence, and make a meaningful impact on the future of technology and leadership.

Benefits

Enhanced holiday pay

Pension

Life Assurance

Income Protection

Private Medical Insurance

Hospital Cash Plan

Therapy Services

Perk Box

Electric Car Scheme

Qualifications

• Proven experience in administration and coordination within a busy team environment.
• Exceptional organizational skills with the ability to manage multiple timelines.
• Strong analytical skills, confident in working with data.

Responsibilities

• Coordinate end-to-end selection of graduate students, including scheduling and logistical support.
• Respond to applicant queries and provide support throughout the application process.
• Collect and analyze data to evaluate the effectiveness of selection processes.

Skills

Administrative Coordination

Interpersonal Skills

Analytical Mindset

Attention to Detail

Technical Proficiency (MS Office)

Tools

MS Office

Job description

The Ellison Institute of Technology (EIT) Oxford's purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity's most challenging problems.

EIT Oxford will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability.

Led by a faculty of world experts, EIT Oxford seeks to solve the world's most challenging problems across four high-risk, high-reward, high-impact humane endeavours: health and medical science; food security and sustainable agriculture; climate change and clean energy; and government innovation in an era of artificial intelligence.

EIT Oxford is investing significant resources in a new world-class research and development facility in the Oxford Science Park. Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces. Together, they create the perfect environment for EIT Oxford experts to take ground-breaking ideas from research to broad implementation.

The Ellison Scholars Programme, established by the Ellison Institute of Technology (EIT) in partnership with the University of Oxford, is a fully funded scholarship initiative aimed at nurturing future global technology innovators and leaders. Each year, the programme selects approximately twenty exceptional candidates worldwide who are passionate about addressing humanity's most pressing challenges.

EIT Oxford is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone's experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity's most enduring challenges.

The Ellison Scholars team is looking to recruit a professionally experienced and exceptionally organised Graduate Selection Coordinator who will facilitate and ensure the effective delivery of all selection processes for the Ellison Scholars programme, with a primary focus on graduate selection. Key responsibilities include coordinating the selection timeline and processes with EIT project teams, recruiting and coordinating a community of graduate assessors, providing extensive support to graduate applicants and finalists, and acting as the principal administrator for the graduate application form. The Graduate Selection Coordinator will have a comprehensive view of the entire graduate selection process with a view to improve these wherever possible.

Key Responsibilities:

• Maintain, test, improve and update the online application form each year, becoming the in-house expert user.
• Coordinate end-to-end selection of graduate students, which will including scheduling, availability tracking, and logistical support for applicants, graduate assessors and internal stakeholders.
• Collaborate with internal stakeholders and project teams to ensure smooth delivery of each selection cycle.
• Coordinate the recruitment and onboarding of assessors who will evaluate graduate application submissions.
• Respond to applicant queries, trouble-shoot issues they have, and provide support throughout the application process.
• Track, report on, and follow up on due diligence checks for graduate applicants.
• Maintain materials and guides for the application process and resources for selectors
• Support the planning and delivery of applicant information sessions.
• Collect, analyse, and present data to evaluate the effectiveness of the graduate selection processes and identify areas for improvement.
• Maintain strong working relationships across the collegiate University.
• Collaborate closely with the broader Selection team and Scholars team to share insights and align efforts.
• Line manage the selection administrator and other temporary administrators as and when required.
• Provide support to the Outreach and Selection Manager and the Undergraduate Selection Coordinator as needed.
  
  
  

Requirements


Essential Knowledge, Skills and Experience:

• Proven experience in administration and coordination within a busy team environment, managing multiple timelines and supporting the delivery of complex projects to set deadlines.
• Exceptionally well-organised, with the ability to prioritise and manage competing demands
• Excellent attention to detail.
• Strong interpersonal skills and clear, effective communication.
• Anaytical mindset. Confident working with data, including generating, interpreting, and reporting on surveys or datasets.
• High level of technical proficiency, including excellent MS Office skills and confidence in learning new systems and platforms.
  
  
  

Desirable Knowledge, Skills and Experience:

• Experience working in selection for large-scale, highly selective programmes, preferably for values-driven organisations or initiatives like the Ellison Scholars programme.
• Experience working with international stakeholders across time zones.
• Experience working and communicating with young people.
• Experience tailoring communication to various audiences.
• Experience in project management.
• Good understanding of the University of Oxford.
  
  
  

Benefits


We offer the following salary and benefits:

• Salary: £35,000 - £45,000, plus bonus
• Enhanced holiday pay
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Perk Box
• Electric Car Scheme
  
  
  

Why work for EIT:

At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!

Terms of Appointment:

You must be eligible to work in the UK with a willingness to travel as necessary.

You must be based in, or within easy commuting distance of, Oxford. This role requires you to work in the office a minimum of 3 days per week 2 of which must be a Tuesday and a Thursday.

During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.

The closing date for applications is Friday 12th May. We may bring the closing date forward if we receive a high volume of applications.

Please submit a cover letter outlining your interest in the role and how it aligns with your experience. We cannot progress your application further without a cover letter.