Security Administrator

Allan Webb Ltd.; Stonehouse; On-site; GBP 29,000 - 42,000; Full time

Benefits offered by this job

Agile/remote working arrangements

Regular training and development

Investment in professional training

Mentoring and coaching programmes

Inclusive work environment

ED&I initiatives

Electric car scheme

Cycle to work scheme

Perkbox access

Referral bonus (£1,000 after probation

33 days annual leave

Additional annual leave purchase

Professional membership support

Career development support

Access to defence projects

Inclusive culture

Job summary

Allan Webb Ltd is seeking a Security Administrator to manage end-to-end personnel security vetting and compliance for AWL employees. The role involves BPSS/SC processing, aftercare reviews, and liaison with government departments to meet IPSA standards.

The position requires discretion and strong attention to detail, with responsibilities spanning audits, supplier risk assessments, and GDPR compliance while supporting ISO27001 accreditation efforts.

Qualifications

• Strong understanding of personnel security vetting processes and BPSS/SC clearance.
• Excellent attention to detail and ability to maintain accurate records.
• Strong communication and interpersonal skills with internal teams and external bodies.
• Ability to handle sensitive information with discretion and professionalism.
• Good organisational skills and ability to manage multiple priorities.

Responsibilities

• Process BPSS checks in line with onboarding, coordinating with third parties and People team.
• Raise new security checks and liaise with UK government departments as needed.
• Coordinate recruitment onboarding with Compliance and Security teams.
• Raise and manage SCs, transfer or share with UKSV where relevant.
• Schedule and conduct aftercare reviews to IPSA standards and manage records.
• Interpret results from criminal, social media and financial checks and decide on actions.
• Raise AIRs with UKSV under Security Controllers' instruction.
• Ensure SCs are renewed before expiry and maintain records.
• Update personnel security policy to maintain accreditation.
• Support IPSA audits and ISO27001 audits with the team.
• Oversee supplier approvals and due diligence with IT and Head of CSEC Manager.
• Maintain supplier performance records and compliance documentation.

Skills

BPSS/SC clearance

Security vetting processes

Record keeping

Discretion

Communication skills

IPSA standards knowledge

ISO27001 familiarity

Supplier risk assessments

GDPR compliance

Security systems usage

Tools

Security management systems

Databases

Job description

At Allan Webb, we are currently seeking a Security Administrator to join our Compliance and Security team on a fixed term contract for 1 year and play a vital role in managing our personnel security vetting processes and maintaining our security accreditations.

This position is based in our Stonehouse office and will require regular office attendance (5 days per week during probation.)

About the Role

As Security Administrator, you'll be at the heart of our security operations, managing the end-to-end personnel security vetting and compliance processes for AWL employees. This includes processing BPSS and SC checks, conducting security aftercare reviews, and liaising with government departments and internal teams to ensure adherence to IPSA standards. You'll also support the team with supplier security risk assessments and GDPR requirements, helping to maintain our company's security accreditation.

This is a role that requires discretion, attention to detail, and the ability to handle sensitive information with the utmost professionalism.

What You'll Be Doing

Responsibilities

• Process BPSS checks in line with AWL employee onboarding process, involving third party systems and liaison with the People team and potential new employees
• Raise new security checks where required and act as a liaison point between government departments and/or companies regarding staff vetting
• Work with the People team to ensure recruitment and onboarding processes are streamlined and integrated with the Compliance and Security team's processes
• Raise new Security Checks (SC's), transfer or share SCs where relevant with UKSV
• Schedule and conduct security aftercare reviews on all AWL employees in line with role risk profiles to Industry Personnel Security Assurance (IPSA) requirements and standards
• Analyse and interpret results from criminal record checks, social media checks, financial checks, along with responses on Security Appraisal Forms (SAF) and make decisions on future reviews and actions, escalating to Security Controllers when necessary
• Raise Aftercare Incident Reports (AIRs) with UKSV under the instruction of the Security Controllers
• Ensure AWL SCs are renewed before their expiry date and maintain good security records
• Review and update Personnel Security policy, processes and procedures in line with IPSA to maintain our accreditation
• Assist the Security Controllers with IPSA accreditation audits and the Compliance and Security team with ISO27001 audits
• Manage the supplier approval and monitoring process, conducting supplier assessments and due diligence in collaboration with the IT Support Manager and Head of CSEC Manager
• Maintain supplier performance records and compliance documentation on behalf of CSEC

What We're Looking For

• Strong understanding of personnel security vetting processes and BPSS/SC clearance procedures
• Excellent attention to detail and ability to maintain accurate records
• Strong communication and interpersonal skills to liaise effectively with employees, managers, government departments and external organisations
• Ability to handle sensitive and confidential information with discretion and professionalism
• Good organisational skills with the ability to manage multiple priorities and deadlines
• Understanding of IPSA standards and requirements
• Proficiency in using security management systems and databases
• Ability to analyse and interpret information from various sources to make informed decisions
• Previous experience in a security administration or personnel vetting role
• Knowledge of ISO27001 standards and audit processes
• Experience with supplier risk assessment and due diligence
• Understanding of GDPR and data protection requirements
• Familiarity with defence sector security requirements

What Makes You Stand Out

• A proactive approach to problem-solving and process improvement
• Strong ethical standards and commitment to maintaining security protocols
• Ability to work independently whilst being an effective team player
• Experience working in a fast-paced environment with competing priorities
• A genuine interest in security and compliance matters

About Allan Webb Ltd

At Allan Webb, we're more than just a leading engineering consultancy - we are a team of over 300 specialists dedicated to making a real difference. With over 60 years of experience, we provide asset optimisation services to defence, government, energy, pharmaceuticals, and aerospace sectors, both in the UK and internationally. Our work aims to deliver a safe and sustainable world by turning complex asset management challenges into streamlined, cost-effective solutions.

We believe in the power of people. That is why we champion agile working, giving you the flexibility to choose your hours and how you work. We foster an inclusive culture where different perspectives spark innovation and excellence. As signatories of the Armed Forces Covenant, we support service personnel, veterans, and their families, and we remain closely connected to local communities

What can we offer?

At Allan Webb, we believe in creating an environment where you can thrive.

On top of a competitive salary, we offer:

• Agile/remote working arrangements
• Regular training and personal development reviews
• Investment in professional qualifications and training
• Mentoring and coaching programmes
• Inclusive and supportive work environment
• Active ED&I networks and initiatives
• Electric car scheme
• Cycle to work scheme
• Access to Perkbox (providing over 9,000 perks and benefits)
• Employee Referral Bonus [£1,000 following probation]
• 33 days' annual leave (inc. Bank Holidays)
• Option to purchase additional annual leave
• Payment for Professional Membership
• Structured career development and professional accreditation support
• Access to high-profile defence and engineering projects
• Inclusive, team-oriented culture with a focus on technical excellence

Allan Webb Ltd are an equal opportunity employer, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business, and we believe that the more inclusive our environments are, the better our work will be.

Due to the nature of this role with the Ministry of Defence, the successful candidate must undergo Baseline Personnel Security Standard (BPSS) pre-employment screening and obtain a formal Security Check (SC) clearance within the first 12 months of employment.

To be considered for this position, you must:

• Be a UK national, or have the legal right to work and live in the UK.
• Normally have resided in the UK for a minimum of 5 consecutive years immediately prior to application to enable necessary background checks.
• Be willing to undergo comprehensive background, Right to Work (RTW) criminal record (Basic DBS), social media and financial credit history checks.