Securing the Future PMO Office Manager (Band 5)

Airedale NHS Trust; Long Lee; On-site; GBP 35,000 - 50,000; Full time

Job summary

Airedale NHS Trust is looking for a PMO Office Manager to support the Securing the Future Programme, focusing on project governance, document management, and team coordination. The role involves overseeing administrative operations, scheduling meetings, and assisting with team training and recruitment, contributing significantly to the program's success in healthcare improvement.

Responsibilities

• Coordinate and support the scheduling and operation of governance, project delivery, management meetings, and workshops.
• Attend meetings, take minutes, actions, or notes, and circulate them promptly.
• Implement and operate office management systems related to IT, H&S, finance, procurement, and workspace management.
• Develop and maintain standard operating procedures for the Programme Team.
• Oversee document management and information governance for the Programme Team's SharePoint site.
• Ensure team members have appropriate IT hardware, software, and application access.
• Support finance activities, including liaising with Procurement, inputting data into Oracle, and managing requisitions.
• Organize team-building and staff training events.
• Manage the Securing the Future Outlook email inbox and calendar.
• Coordinate annual appraisals, mandatory training, leave requests, and sick leave processing.
• Develop and maintain a Programme Directory of key contacts.
• Support recruitment, onboarding, and induction of new staff.
• Perform other duties as assigned by the Head of PMO and Programme Director.

Job description

JOB DESCRIPTION

Securing the Future Programme Profile

Securing the Future is the programme overseeing both the ongoing structural works at Airedale General Hospital and the delivery of a new hospital as part of the Government's New Hospital Programme (NHP). In May 2023, the Government announced that Airedale NHS Foundation Trust would be included in the NHP, recognizing the urgent need to rebuild the hospital due to significant structural risks posed by Reinforced Autoclaved Aerated Concrete (RAAC). RAAC was first identified on-site in late 2019, and since then, extensive risk mitigation works have been undertaken. In 2025, a ministerial update reaffirmed Airedale as one of the first priority schemes, ensuring it is among the hospitals prioritized for early delivery under the updated national funding and construction schedule.

While RAAC mitigation efforts have been ongoing, the new hospital programme is now being mobilized, presenting an exciting opportunity for those looking to play a key role in shaping the future of healthcare infrastructure from the ground up. For more information, please visit www.airedale-trust.nhs.uk/securingthefuture.

Job Purpose

The StF Programme Management Office (PMO) has been set up to provide comprehensive programme support activities to ensure the successful delivery of the Programme. The PMO has five main roles:

1. PPM Governance and Controls: Developing and maintaining a consistent framework of effective PPM governance, standards, controls, and processes with supporting guidance, templates, and training.
2. Capability Development: Supporting Programme Director, Delivery Team, and Workstream Leads with the development of wider programme delivery capabilities (investment justifications, planning and resourcing, stakeholder management).
3. PPM Delivery Support: Coordinating day-to-day project and project governance and delivery by acting as Board secretariat and supporting key controls for planning, reporting, monitoring, risk, issues, benefits, change, etc.
4. Information and Systems: Maintaining a central information repository to support decision-making, delivery, and assurance, and implementing digital tools for project management, collaboration, task automation, and data visualization.
5. Assurance: Developing and maintaining an effective programme and project assurance function to provide semi-independent assurance and challenge of delivery governance, performance, and quality.

The purpose of the StF PMO Office Manager role is to support the Programme Director, Senior Leadership Team, Head of PMO, and the wider Programme Team in delivering business management, administrative, governance, and office management activities.

Principal Duties and Responsibilities

• Coordinate and support the scheduling and operation of governance, project delivery, management meetings, and workshops, including scheduling, sending invitations, booking rooms, setting up equipment, and circulating agendas and papers.
• Attend meetings, take minutes, actions, or notes, and circulate them promptly.
• Implement and operate office management systems related to IT, H&S, finance, procurement, and workspace management.
• Develop and maintain standard operating procedures for the Programme Team.
• Oversee document management and information governance for the Programme Team's SharePoint site.
• Ensure team members have appropriate IT hardware, software, and application access.
• Support finance activities, including liaising with Procurement, inputting data into Oracle, and managing requisitions.
• Organize team-building and staff training events.
• Manage the Securing the Future Outlook email inbox and calendar.
• Coordinate annual appraisals, mandatory training, leave requests, and sick leave processing.
• Develop and maintain a Programme Directory of key contacts.
• Support recruitment, onboarding, and induction of new staff.
• Perform other duties as assigned by the Head of PMO and Programme Director.