Secretary to Management Team Northumbria Primary Care

Bridgeway Health Services; Cramlington; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a pioneering not-for-profit partnership that values innovation and patient feedback. In this role, you will provide vital secretarial and administrative support to the Senior Management Team, ensuring efficient operations across the organization. Your contributions will help maintain high-quality service and improve patient care through effective data management and organization. This forward-thinking organization embraces new technologies and offers a supportive environment for professional growth. If you are passionate about making a difference in healthcare and enjoy working in a dynamic team, this opportunity is perfect for you.

Benefits

Access to Northumbria healthcare benefits

Health and wellbeing offers

Support with education

Lease cars

Home electronics

Qualifications

• Experience in providing secretarial and administrative support.
• Strong organisational skills to manage diaries and meetings.

Responsibilities

• Provide secretarial and admin support to the Senior Management Team.
• Maintain staff files and manage complaints records.
• Plan and organise meetings and manage diaries effectively.

Skills

Secretarial support

Data entry

Organisational skills

Communication

Problem-solving

Education

High School Diploma

Relevant secretarial qualification

Tools

Information systems

Microsoft Office Suite

Job description

Job Responsibilities:

1. Provide an efficient secretarial and admin support service to NPC’s Senior Management Team.
2. Develop systems which will enable managers to work effectively and efficiently.
3. Maintain staff personal files including ESR and Health Roster.
4. Maintain complaints records in line with Governance requirements.
5. Provide efficient data entry to maintain information systems and record/store formal meeting minutes.
6. Follow existing policies and procedures and manage the Policies and SOPs index across the organisation.
7. Undertake surveys and audits across the organisation.
8. Plan and organise diaries, arrange meetings, and book venues as directed by NPC’s Senior Management Team.
9. Provide and maintain an efficient secretarial administrative service to NPC’s Senior Management Team.
10. Manage the administration of all personnel within Northumbria Primary Care.
11. Fully participate and actively contribute to the efforts of the team to achieve the highest quality service.
12. Provide indirect support to the Senior Management Team for site-based activities.
13. Produce and maintain organisational data as and when required.
14. Analyse information to resolve problems, such as diary commitments.
15. Provide or receive complex information in relation to patient care.

Company Overview:

Northumbria Primary Care Ltd (NPC) is a pioneering not-for-profit partnership with local GPs, managing a number of GP practices with around 130,000 registered patients in Northumberland and North Tyneside. We reinvest in our practices that each operate separately but as part of the bigger organisation.

Additional Benefits:

1. Access to all benefits of Northumbria healthcare, including lease cars and home electronics.
2. Health and wellbeing offers.
3. Support with education, including monthly education timeout sessions and quarterly NPC practice-wide education sessions.

We are a forward-thinking organisation, embracing new technologies to improve the services we offer our patients. We value patient feedback and make changes accordingly.

While appointees will have a base site, they may be asked to work from another NPC practice across our group, though this will be limited to ensure continuity in primary care.

This advert closes on Thursday 19 Dec 2024.

Proud member of the Disability Confident employer scheme