Secretary - Submarines

Rolls-Royce plc; Derby; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the defense sector seeks a Secretary for their Submarines Business in Derby. The role involves providing comprehensive administrative support, managing schedules, and ensuring smooth operations. Ideal candidates will possess strong organizational skills, proficiency in Microsoft Office, and the ability to handle sensitive information with discretion. The company offers a hybrid working model and excellent development opportunities.

Benefits

Employee Support Assistance

Employee Discounts

Bonus

Qualifications

• Ability to operate calmly under pressure to meet deadlines.
• Strong attention to detail and multitasking abilities.

Responsibilities

• Manage and maintain executive calendars and scheduling.
• Coordinate travel arrangements and handle inquiries.
• Produce documentation and ensure accurate record-keeping.

Skills

Time Management

Organizational Skills

Communication

Tools

Microsoft Office Suite

Job description

We are currently looking for a new Secretary to join our Submarines Business in Derby.

You will be responsible to provide comprehensive administrative and organisational support to a Manager/Executive or Team, ensuring the smooth functioning of daily operations.

This role involves managing schedules, coordinating communications, handling sensitive information, and supporting the execution of various office tasks.

Why Rolls-Royce?

Rolls-Royce is one of the most enduring and iconic brands in the world and has been at the forefront of innovation for over a century. We design, build and service systems that provide critical power to customers where safety and reliability are paramount.

We are proud to be a force for progress, powering, protecting and connecting people everywhere.

We want to ensure that the excellence and ingenuity that has shaped our history continues into our future and we need people like you to come and join us on this journey.

We’ll provide an environment of caring and belonging where you can be yourself. An inclusive, innovative culture that invests in you, gives you access to an incredible breadth and depth of opportunities where you can grow your career and make a difference.

What we offer

We offer excellent development opportunities, a competitive salary, and exceptional benefits. These include bonus, employee support assistance and employee discounts.

Your needs are as unique as you are. Hybrid working is a way in which our people can balance their time between the office, home, or another remote location. It’s a locally managed and flexed informal discretionary arrangement. As a minimum we’re all expected to attend the workplace for collaboration and other specific reasons, on average three days per week.

What you will be doing

Manage and maintain executive calendars, scheduling meetings, appointments

Coordinate logistics for meetings, including setting up rooms, arranging for any needed technology, and preparing and distributing meeting materials.

Handle incoming calls, emails, and inquiries, and direct them to the appropriate parties as needed.

Coordinate travel arrangements, dealing with any changes which may be required at short notice.

Undertake general office management activities. This may include management of small Op cost budget for the procurement of Meeting/ stationary supplier or expenses management.

Understanding of the departments key stakeholder / customers and liaise effectively to support the departments objectives and work.

Producing documentation, this may including taking minutes, creating presentations and preparing summary reports. Ensure accurate record-keeping of confidential information andfollowing the company’s data protection policies

Creation of internal business communications and management of relevant circulation lists.

Provide secretarial cover for colleagues, as part of the secretarial buddy system.

Apply a working knowledge of the relevant Company polices and procedures. (including but not limited to travel, HR, expenses, security & HS&E policies)

Who we’re looking for:

At Rolls-Royce we put safety first, do the right thing, keep it simple and make a difference. These principles form the behaviours that guide us and are an essential component of our assessment process. They are the fundamental qualities that we seek for all roles.

Ability to operate calmly under pressure to meet deadlines.

Strong time-management skills and the ability to meet deadlines in a fast-paced environment.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent organisational and multitasking abilities, with strong attention to detail.

Strong verbal and written communication skills. The ability Ability to handle sensitive and confidential information with integrity and discretion.

We are an equal opportunities employer. We’re committed to developing a diverse workforce and an inclusive working environment. We believe that people from different backgrounds and cultures give us different perspectives which are crucial to innovation and problem solving. We believe the more diverse perspectives we have, the more successful we’ll be. By building a culture of caring and belonging, we give everyone who works here the opportunity to realise their full potential.

We welcome applications from people with a refugee background.

To work for the Rolls-Royce Submarines business an individual has to hold a Security Check clearance. Rolls-Royce will support the application for Security Clearance if you do not currently already have this in place. Due to the nature of work the business conducts and the protection of certain assets we can only progress applications from individualswho are a UK national or, in MoD approved cases, a dual national.