Secretary - Clinical Services - FNC+

NHS National Services Scotland; Bothwell; On-site; GBP 24,000 - 28,000; Full time

Job summary

NHS National Services Scotland seeks a dedicated Secretary to join the Clinical Services team at Kirklands. This role involves providing comprehensive administrative support, managing information systems, and coordinating clinical referrals. Candidates need RSA3/SVQ3 qualifications in Secretarial Studies and have strong IT and communication skills.

Benefits

Minimum of 27 days annual leave

Membership of NHS Pension Scheme

Paid sick leave increasing with length of service

Occupational health services

Employee Counselling services

Work-life Balance policies

Qualifications

• Minimum requirement of two years secretarial experience in an equivalent position.
• Experience in audio typing and knowledge of medical terminology preferred.

Responsibilities

• Provide full administrative and secretarial service to a multi-disciplinary team.
• Manage information systems and coordinate the clinical referral system.

Skills

Proficient IT Skills

Excellent organisation skills

Excellent oral and written communication skills

Excellent time management skills

Ability to work under pressure

Education

RSA3/SVQ3/NC in Secretarial Studies or equivalent

Job description

The Role

We are looking to recruit a Secretary to join the Clinical Services / FNC+ team at Kirklands - NHSL Headquarters!

The successful candidate will provide a full administrative and secretarial service to a multi-disciplinary team, including the management of information systems and the co-ordination of the clinical referral system.

Please see attached role profile for further information.

Contract type

Band 3 / Permanent / Full Time and Part Time hours available

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

Why join NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire benefits include:

• A minimum of 27 days annual leave increasing with length of service (pro-rata for part time staff)
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee Counselling services
• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

What we'll need you to bring

• RSA3/SVQ3/NC in Secretarial Studies or equivalent.
• Proficient IT Skills which include a working knowledge of Microsoft office packages.
• Excellent organisation skills and the ability to prioritise and work on own initiative.
• Excellent oral and written communication skills.
• Excellent time management skills.
• Ability to work under pressure.
• Minimum requirement of two years secretarial experience in an equivalent position.

It would be great if you also have:

• Audio Typing
• Knowledge of medical terminology
• Ability to present outgoing correspondence to a high standard

Looking to find out more?

If you’re looking to find out a bit more, then we would love to hear from you!

Please contact Bernie Harvie at [e-mail]

For enquiries regarding the application form or recruitment process, please contact Devon Westwater at [e-mail]

Please remember to include the job title and reference number in your email.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.