Secretarial Receptionist/Administration Assistant

TieTalent; Ferndown; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player seeks a dedicated Secretarial Receptionist/Administration Assistant for a full-time on-site role in Ferndown. This position involves a variety of tasks including answering calls, greeting visitors, and supporting a small team of advisers. The ideal candidate will possess excellent communication skills, a strong focus on customer service, and proficiency in IT applications like Microsoft Office. The company offers a supportive environment with opportunities for growth, a group pension scheme, and generous holiday allowances. If you are organized, detail-oriented, and ready to contribute to a dynamic team, this role is perfect for you.

Benefits

20 days holiday increasing to 25

Group pension scheme

Death in Service life cover

Free on-site parking

Annual Bonus

Sick Pay

Qualifications

• Strong communication and customer service skills are essential.
• Proficiency in IT applications, especially Microsoft Office, is required.

Responsibilities

• Answering calls and greeting visitors to the office.
• Maintaining the reception area and preparing meeting rooms.
• Handling daily post and office filing tasks.

Skills

Effective communication skills

Customer service focus

Time management

Organizational skills

Multi-tasking

Proficient in Microsoft Office

Knowledge of Xero

Audio typing

Teamwork

Administration skills

Education

GCSE standard or above

Tools

Microsoft Office suite

Xero

Job description

Job Title: Secretarial Receptionist/ Administration Assistant

Working Hours: Monday to Friday 8.45 – 5.15, 1 hour for Lunch

Description: This is a full-time on-site role for a Receptionist/Office Administrator for Kingston PTM based in Ferndown. In this varied role, you'll need to answer the phone, meet and greet visitors, and complete our small team of existing secretarial and administration staff. You will also provide assistance to the team of Tax and Financial Advisers.

Are you the right person for the job?

• Effective communication and people skills with a strong focus on customer service
• Excellent time management
• Organised and able to multi-task with a keen eye for detail
• Acting in a professional, friendly, and calm manner even under pressure
• Proficient use of IT applications is essential e.g. Microsoft Office suite
• Knowledge of Xero desirable
• The ability to audio type
• Ability to work as part of a team, be flexible and co-operative, whilst also taking own initiative
• Strong administration skills
• Educated to a good GCSE standard or above
• Previous experience desirable, but not essential

What Will The Role Look Like?

• Taking calls from new and existing customers and taking messages if required
• Preparing meeting rooms for client meetings when required
• Greeting visitors to the office and keeping the reception area presentable, including providing tea and coffee and maintaining supplies.
• Ordering and maintaining stationary supplies including those needed for photocopiers, printers, fax and franking machines
• Opening and dealing with daily post and distributing to staff accordingly, similarly, collating and delivering post at the end of the day to the post office
• Taking deliveries and enabling collections of special delivery items
• Office filing where required across various departments
• Typing including dictation for various members of staff and distributing these as appropriate, as well as ad hoc photocopying as and when required.
• Opening and closing of premises may also be required

What Can You Expect In Return?

• 20 days holiday increasing to 25, over time +bank holidays
• Group pension scheme
• Death in Service life cover
• Free on-site parking
• Annual Bonus subject to company performance
• Sick Pay

To make your application please click "Apply" now!

Location: Ferndown, England

Work experience: Administrative

Languages: English

Seniority level: Entry level

Employment type: Internship

Job function: Administrative

Industries: Technology, Information and Internet