Secretarial Coordinator

JR United Kingdom; Bradley Stoke; Hybrid; GBP 27,000 - 32,000; Full time

Job summary

A top-tier international law firm is looking for a Secretarial Coordinator to join its Bristol office. The successful candidate will engage in both secretarial and coordinator tasks, requiring strong leadership and organizational skills. Responsibilities include managing diaries, preparing documents, and overseeing team workflows in a hybrid working arrangement.

Benefits

Generous benefits package

Qualifications

• At least 7+ years’ experience working as a secretary in a legal environment.
• Previous supervisory experience would be advantageous.
• Able to build and maintain constructive relationships at all levels.

Responsibilities

• Manage inboxes, diaries for Partners and fee earners.
• Prepare and format key documents such as bids and client-facing documents.
• Monitor team absence and conduct return-to-work interviews.

Skills

Leadership

Organisational skills

Client service orientation

Job description

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Top-tier international law firm is seeking to hire a Secretarial Coordinator to join its Bristol office.

• Salary to £32,000
• Bristol location
• Standard hours and hybrid working (3 days office / 2 days remote)
• Generous benefits package on offer

The successful candidate will possess excellent leadership and organisational skills and will operate in a dual role split between secretarial work and secretarial coordinator tasks and duties.

• Proactively manage inboxes, post, and diaries for Partners and fee earners, including meeting bookings, travel arrangements, detailed itineraries, and expense claims
• Prepare key documents and correspondence to include formatting bids, pitches and client facing documents etc.
• Oversee daily workflow across the group, reallocating tasks to ensure balanced capacity and effective support
• Act as the first point of contact for work allocation, secretarial performance, absences, and operational issues (e.g. sickness, holidays, overtime)
• Monitor team absence and sickness, conduct informal return-to-work interviews, and maintain accurate records in Team Seer
• Provide performance feedback using secretarial competencies and flag any concerns to the Secretarial Manager
• Assist with recruitment of secretaries and Team Administrators, and support trainee / vacation student moves with Group Heads
• At least 7+ years’ experience working as a secretary within a professional services or legal environment
• Previous supervisory experience would be advantageous
• Able to build and maintain constructive relationships with people at all levels
• Client service orientated approach and a genuine interest in learning management skills