Scotland Administrator & Planner

Osprey Engineering Solutions; Kirkcaldy; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading provider of plant reliability products and services is seeking a motivated Scotland Administrator & Planner in Kirkcaldy. This role is vital in providing administrative support and planning for the Asset Management team, ensuring efficient operations and facilitating communication across departments. The ideal candidate should have strong Microsoft Office skills, GCSE qualifications, and a passion for delivering exceptional customer service.

Qualifications

• Intermediate to advanced knowledge of Microsoft Office.
• Ability to coordinate training courses.
• First Aid training is a plus.

Responsibilities

• Provide administrative support to Asset Management team.
• Manage online planning tools and liaise with customers.
• Support training course coordination and oil analysis processing.

Skills

Microsoft Office knowledge

Customer service

Problem-solving

Teamwork

Ability to work independently

Education

GCSE or equivalent in English and Mathematics

Job description

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Scotland Administrator & Planner, Kirkcaldy

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Client:

Osprey Engineering Solutions

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

3f7933d4b02b

Job Views:

3

Posted:

29.06.2025

Expiry Date:

13.08.2025

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Job Description:

Were looking for a motivated and enthusiastic Administrator, to join a condition monitoring company and leading provider of plant reliability products and services.

The Scotland Administrator & Planner will be responsible for providing administrative support to the Asset Management team along with routine and ad hoc planning for the AM team in Scotland. This will also include equipment ownership of certain stores, support for oil analysis sample processing, calibration support and goods receipt and dispatch.

This Scotland Administrator & Planner is in place to lessen the administrative burden on the current management structure, therefore you will be performing a varied role, reporting to a variety of different members of management.

Key Duties & Responsibilities

• Asset Management Team Administration
  Answering/screening telephones calls | Booking in visitors and meeting rooms | Handle parcel collections | Complete invoicing and creating quotes for Scotland team | Primary contact to track and raise support with internal group IT dept | arrange marketing materials | Track Asset Management equipment
• Training Support (External)
  Ensuring course control sheets are updated, booking forms recorded and all delegate paperwork is prepared | Handle all external training requests and provide quotes | Carry out invigilator function for exams in Scotland as required
• Training Support (Internal)
  Apply for ECITB funding for all internal candidates | Arrange courses with providers and ensure internal staff are informed
• Planning
  Owning the online planning tool for the Scottish team | Liaising with customers concerning planning of work scopes | Informing offshore customers of engineer details and using any customer-specific systems to book offshore flights
• Stores Management
  Booking in and booking out equipment on Machine Sentry | Supporting the Asset Management Administrator in dispatching and receiving equipment
• Oil Analysis Support
  Dispatching fresh sample cases to customers | Dispatching registered oil samples to the lab | Refilling sample cases | Registering samples on the labs online portal

Skills & Experience

• GCSE or equivalent in English and Mathematics
• Microsoft Office knowledge at intermediate level
• Ability to work alone and set own targets
• Desire to provide exceptional customer service
• Ability to work on your own initiative and under pressure
• Ability to work as part of a small team
• Ability to promote, embrace and manage change
• Contribute to a happy working environment
• Self-motivated, enthusiastic and able to demonstrate your ability to investigate and solve problems as they arise
• First Aid training
• Microsoft Office knowledge at advanced level
• Experience coordinating training courses

Contact Darcie today to learn more about this Scotland Administrator & Planner role, or click below to get started with your application right away.