Scotland Administrator & Planner

Osprey Engineering Solutions; Kirkcaldy; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading condition monitoring company in Kirkcaldy seeks a motivated Scotland Administrator & Planner to provide crucial administrative support and planning. Responsibilities include managing Asset Management tasks, coordinating training, and maintaining equipment tracking. A suitable candidate will have strong knowledge of Microsoft Office, excellent customer service skills, and the ability to work autonomously in a demanding environment.

Responsibilities

• Provide administrative support to the Asset Management team.
• Handle parcel collections and complete invoicing for the Scotland team.
• Adding bookings and liaising with customers regarding planning of work scopes.
• Manage dispatching and receiving equipment for Asset Management.
• Support training coordination and ensure paperwork is prepared.

Skills

GCSE or equivalent in English and Mathematics

Microsoft Office knowledge at intermediate level

Ability to work alone and set own targets

Desire to provide exceptional customer service

Ability to work on your own initiative and under pressure

Ability to work as part of a small team

Ability to promote, embrace and manage change

Self-motivated, enthusiastic and able to demonstrate problem-solving capabilities

First Aid training

Experience coordinating training courses

Tools

Microsoft Office

Job description

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Scotland Administrator & Planner, Kirkcaldy

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Client:

Osprey Engineering Solutions

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

3f7933d4b02b

Job Views:

20

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Were looking for a motivated and enthusiastic Administrator, to join a condition monitoring company and leading provider of plant reliability products and services.

The Scotland Administrator & Planner will be responsible for providing administrative support to the Asset Management team along with routine and ad hoc planning for the AM team in Scotland. This will also include equipment ownership of certain stores, support for oil analysis sample processing, calibration support and goods receipt and dispatch.

This Scotland Administrator & Planner is in place to lessen the administrative burden on the current management structure, therefore you will be performing a varied role, reporting to a variety of different members of management.

Key Duties & Responsibilities

• Asset Management Team Administration
  Answering/screening telephones calls | Booking in visitors and meeting rooms | Handle parcel collections | Complete invoicing and creating quotes for Scotland team | Primary contact to track and raise support with internal group IT dept | arrange marketing materials | Track Asset Management equipment
• Training Support (External)
  Ensuring course control sheets are updated, booking forms recorded and all delegate paperwork is prepared | Handle all external training requests and provide quotes | Carry out invigilator function for exams in Scotland as required
• Training Support (Internal)
  Apply for ECITB funding for all internal candidates | Arrange courses with providers and ensure internal staff are informed
• Planning
  Owning the online planning tool for the Scottish team | Liaising with customers concerning planning of work scopes | Informing offshore customers of engineer details and using any customer-specific systems to book offshore flights
• Stores Management
  Booking in and booking out equipment on Machine Sentry | Supporting the Asset Management Administrator in dispatching and receiving equipment
• Oil Analysis Support
  Dispatching fresh sample cases to customers | Dispatching registered oil samples to the lab | Refilling sample cases | Registering samples on the labs online portal

Skills & Experience

• GCSE or equivalent in English and Mathematics
• Microsoft Office knowledge at intermediate level
• Ability to work alone and set own targets
• Desire to provide exceptional customer service
• Ability to work on your own initiative and under pressure
• Ability to work as part of a small team
• Ability to promote, embrace and manage change
• Contribute to a happy working environment
• Self-motivated, enthusiastic and able to demonstrate your ability to investigate and solve problems as they arise
• First Aid training
• Microsoft Office knowledge at advanced level
• Experience coordinating training courses

Contact Darcie today to learn more about this Scotland Administrator & Planner role, or click below to get started with your application right away.