School Secretary (Green Lea First School)

Wmjobs; Stafford; On-site; GBP 18,000 - 25,000; Full time

Job summary

Wmjobs seeks a School Secretary for maternity cover on a fixed term contract. The role runs 8.30am–3.30pm, five days a week, term-time only pay weeks. Salary is Grade 3 – £25,185, pro rata £19,081.72, with a duration anticipated from 5 Jan 2026 to 5 Jan 2027, subject to change on return of the post holder.

Closing date is 10 Nov 2025; interviews 17 Nov 2025. The post involves safeguarding responsibilities, DBS checks, and various administrative duties in a school setting.

Responsibilities

• Provide reception duties: answer routine telephone and face-to-face enquiries; sign in visitors
• Assist pupil welfare duties; liaise with parents and staff
• Arrange school trips and events and support administration
• Maintain manual and computerised records/MS and produce lists/information as required
• Undertake routine typing, minutes, reports and circulars; take notes at meetings
• Manage mail, mein distributed, routine transport/catering/interview arrangements and stock/supplies

Job description

School Secretary – Maternity Cover

• • Maternity Cover- 8.30am - 3.30pm 5 days a week.
• • Pay weeks: Term Time only
• • Salary: Grade 3 - £25,185
• • Pro rata actual: £19,081.72

We are seeking a professional person to join our team on a temporary basis to cover maternity leave. This role is offered as a fixed term contract, which will end upon the return of the post holder from maternity leave.

The anticipated duration is from 5th January 2026 to 5th January 2027 however, please note this may be subject to change depending on the post holders return.

Closing date: 10th November 2025 at 12pm (Shortlisting in the afternoon).

Interviews: 17th November 2025

We are committed to safeguarding and promoting the welfare of children/young people and vulnerable adults. We expect all staff and volunteers to share this commitment and an enhanced Disclosure and Barring Service (DBS) disclosure will be sought, along with other relevant employment checks and completion of the disqualification by association declaration form (Childcare Disqualifications Regulations 2009). Please note if you are shortlisted, an online search will be carried out before interview which may identify any incidents or issues that have happened, and are publicly available online, which we might want to explore with you at interview.

Statement of Purpose

To work under the direction and guidance of senior staff to provide general clerical, administrative and financial support to the school.

Support to Pupils, Parents and the Community

• • Undertake reception duties, answer routine telephone and face-to-face enquiries and sign in visitors.
• • Assist with pupil welfare duties; liaise with parents/staff etc.
• • Assist in arrangements for school trips and events etc.

Support to the Organisation

• • Provide routine clerical/administrative support e.g. photocopying, filing, emailing, completing routine forms, responding to routine correspondence.
• • Maintain manual and computerised records/management information systems.
• • Produce lists/information/data as required, e.g. pupil data.
• • Undertake more complex typing, word-processing and other IT based tasks e.g. assisting in the preparation of minutes, reports and circulars.
• • Take notes at meetings.
• • Sort and distribute mail.
• • Undertake routine administrative procedures e.g. transport arrangements, catering arrangements, interview arrangements.
• • Maintain and collate pupil reports.
• • Undertake routine administration of school lettings and other uses of school premises.
• • Operate relevant equipment/computer applications (e.g. Word, Excel, databases, spreadsheets, Internet).
• • Maintain stock and supplies, cataloguing and distributing as required.
• • Operate uniform/snack/other "shops" within the school.
• • Provide general advice and guidance to staff, pupils and others.
• • Undertake routine financial administration e.g. processing orders, receipt, recording and banking of monies due to the school.
• • Basic first aid.

Support to School (this list is not exhaustive)

• • Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
• • Comply and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• • Be aware of, support and ensure equal opportunities for all.
• • Contribute to the overall ethos/work/aims of the school.
• • Establish constructive relationships and communicate with other agencies/professionals.
• • Attend and participate in regular meetings.
• • Participate in training and other learning activities and performance development as required.
• • Recognise own strengths and areas of expertise and use these to advise and support others.

Note 1:

The content of this job description will be reviewed with the post holder on an annual basis in line with the School's performance and development review policy. Any significant change in level of accountability that could result in a change to the grade must be discussed with the post holder and the relevant trade union before submitting for re-evaluation.