School Receptionist (afternoons)

Cheltenham College; Cheltenham; On-site; GBP 40,000 - 60,000; Part time

Job summary

Cheltenham Prep is looking for a friendly part-time Receptionist to greet visitors and manage inquiries. The ideal candidate will have strong communication skills and previous reception experience. This part-time role involves working during term time with the opportunities for additional hours during the summer holiday.

Benefits

Executive Pension Scheme

Complimentary buffet lunches

Free gym and pool membership

Discounted holiday camp places

Local business discounts

Qualifications

• Previous reception/administrator experience is essential.
• Strong verbal and written communication proficiency required.
• Ability to remain calm and polite during busy periods.

Responsibilities

• Greet and welcome students, parents, and visitors.
• Manage phone calls, emails, and general inquiries.
• Support administrative tasks as required.

Skills

Communication

Interpersonal Skills

Attention to Detail

Professionalism

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

• Term Time only (33 weeks)
• 27.5 hours per week (part time) Monday to Fri from 12:30-18:00 (term time)
• 9 Saturdays per year 08.30 - 12.30 (3 or 4 per term)
• 5 full days on INSET (3 x September, 2x January, 1 x April)
• Up to 5 full days during the holidays (1x September, 1x December, 1x July, 2x August) to be paid upon submission of a timesheet.
  
  

For September 2025, Cheltenham Prep seeks to appoint a friendly and welcoming part-time Receptionist (afternoons) to greet visitors and direct calls and queries in person or over the telephone.

As the first point of contact for many visitors, including prospective parents and guests, it is essential that applicants are adept communicators with first-rate people skills in order to provide the excellent, warm first-impression on which Cheltenham Prep prides itself.

Joining a small but friendly team, we are looking to hear from applicants with the following attributes:

• Ability to remain calm, professional and polite during busy periods
• Previous reception/administrator experience and a good understanding of customer service.
• Attention to detail and strong proofreading skills are essential
• Effective and competent administrative and IT Skills (Word, Excel, PowerPoint)
• Experience of working in a busy environment and prioritising competing demands.
• Strong interpersonal skills, with outstanding verbal and written communication proficiency at all levels and to a wide audience
• Understanding of the importance of safeguarding
• Smart professional appearance
  
  

Key Responsibilities:

• Greet and welcome students, parents, and visitors with a friendly smile
• Manage phone calls, emails, and general enquiries
• Support administrative tasks as required (such as the registration process/pupil-absence log/reprographic support)
• Assist with day-to-day running of the school office
  
  

A full and comprehensive description of the position can be found in the job description.

Why work for us: College benefits include:

• A supportive environment and close-knit team
• Executive Pension Scheme (subject to eligibility)
• Complimentary hot & cold buffet lunches during term time
• Complimentary membership to College's gyms and swimming pool and £10 annual membership for immediate family and partners.
• Discounted places at our holiday camps (Cheltenham Activity Camps)
• Discounts with local businesses and retailers and more.
  
  

How To Apply

Closing date for applications is: 9am on Friday, 27 June 2025.

Interviews are scheduled for: Friday, 4 July

Please click on the application link to apply for this role. The application should be submitted with a covering letter, either in the supporting statement section, or uploaded separately at the time of applying.

Cheltenham College is committed to safeguarding and promoting the welfare of children and young people in its recruitment and selection of job applicants and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.

We are committed to equality of opportunity for all staff and applications from suitably qualified individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We encourage all candidates to ensure that College is aware of your particular requirements should you be invited to interview.