School Office Manager - Full Time

Teaching Personnel; Birmingham; On-site; GBP 60,000 - 80,000; Part time

Job summary

An education recruitment agency is looking for an experienced Office Manager to join a Primary School in Birmingham. In this role, you will handle financial administration, manage central records, and assist with compliance checks. The ideal candidate has experience in a school office environment and holds an NVQ Level 3 in Administration or Finance. This position offers term-time working hours and a supportive team environment.

Benefits

Term time working hours

Support from a friendly team

Dedicated consultant

Qualifications

• Strong administrative experience required.
• Legal requirement for an enhanced DBS certificate on the Update Service.
• Ability to maintain budgetary records and manage school funds.

Responsibilities

• Manage the central record and ensure all DBS clearances are up to date.
• Work with school administrative staff to fulfill responsibilities.
• Generate orders and process invoices using SIMS systems.

Skills

Experience in a school office environment

Clerical duties

Excellent attendance record

Knowledge of SIMS and FMS

Education

NVQ Level 3 Administration/Finance (or equivalent)

Tools

Arbor

IRIS

Word

Excel

Job description

Overview

Now Hiring: Office Manager for a Primary School in Great Barr. Join a caring and committed team shaping the future of Primary Education. Teaching Personnel is currently recruiting an experienced School Office Manager to work at a Primary School in Great Barr. This is an exciting opportunity for an experienced office manager to join a friendly and enthusiastic team at a very exciting time.

About the Role

You will be responsible for co-ordinating and controlling (under supervision of the Headteacher), the financial administration and monitoring of the school budget. You will need strong administrative experience to perform secretarial duties within the school and to work alongside the Administrative Assistant. You will be responsible for the organisation of part time staffing such as lunch time supervisors, with the support of senior leadership.

If this sounds like a role you would excel in – please get in touch!

Responsibilities

• Managing the central record, ensure that DBS clearances are up to date and logged appropriately along with all pre-employment checks so that the SCR is fully compliant with the current guidance in Keeping Children Safe in Education.
• Work alongside the school administrative staff to assist them in the fulfilment of their responsibilities
• Maintain budgetary records to include managing school funds
• Generate orders, receiving goods, checking and processing invoices (using SIMS systems)
• Control and collection, banking and disbursement of all official monies within the school in accordance with financial regulations
• Compile and edit pupil records
• Input and monitor confidential staffing information
• Collate statistical and budgetary information and complete statutory and council returns
• Oversee receipt of pay slips from couriers and distribution
• Preparation of confidential reports, letters and minutes for the Headteacher
• Preparation of meeting documents for SLT, Chair and Chair of Governors
• Liaise with other departments and outside entities; site management, contractors, council

About you

• NVQ Level 3 Administration/ Finance (or equivalent)
• Knowledge of Arbor and IRIS is beneficial but not necessary
• You must have experience in a school office environment, including school finance
• Experience of systems such as SIMS, FMS, Word and Excel
• Experience of clerical duties; email, good telephone manner
• Excellent attendance record
• Enhanced DBS certificate on the Update Service (legal requirement)

Why Work With Us

• Term time working hours
• The support of a friendly and close-knit team
• A dedicated consultant working with you

Please apply online if you are interested in the role and hold the relevant qualifications.

Applications without a CV will not be considered.

Please direct any questions to Alex at [e-mail] or call 0121 252 1100

All applicants will require the appropriate qualifications and training for this role. Please see the FAQ’s on the Teaching Personnel website for details.

All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.

Teaching Personnel is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with DfE statutory guidance Keeping Children Safe in Education; this may also include an online search as part of our due diligence on shortlisted applicants.

We offer all our registered candidates free child protection and prevent duty training. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check. Full assistance provided.

For details of our privacy policy, please visit the Teaching Personnel website.