School Office Administrator - Thirsk

NHS; Thirsk; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading company is seeking an Administrator for the School-Aged Immunisation Service. The role involves promoting and facilitating immunisation programmes, assisting nurses, and maintaining records. Ideal candidates will have strong communication and organisational skills, along with a minimum of GCSEs in English and Maths.

Qualifications

• Minimum grade C in English and Maths required.

Responsibilities

• Assist in planning and delivering health promotion programmes.
• Maintain databases and prepare documents for school visits.
• Handle administrative tasks and ensure proper storage of vaccinations.

Skills

Communication

Organisational Skills

Teamwork

Education

GCSEs or equivalent

Job description

The post holder will be responsible for promoting, delivering, and facilitating various programmes directed by management as part of the School-Aged Immunisation Service, assisting nurses in schools or offices.

Job title: Administrator

Contract: Bank

Start Date: September 2025

Working Hours: Monday to Friday between 8:00 am - 5:00 pm (7.5-hour shift per day)

Main duties of the job

1. Assist in the planning, delivery, and evaluation of health promotion/education and public health school-age immunisation programmes.
2. Attend community-based vaccination sessions in schools and local settings. Work with the nursing team to ensure productive and safe sessions.
3. Promote and facilitate collaborative working between the team, schools, educational institutions, and families to deliver immunisation programmes. Focus on ensuring all consent forms are returned and contribute to achieving local area targets.
4. Ensure proper storage, transportation, collection, and delivery of vaccinations according to protocols.
5. Assist in identifying homeschooled children and children in Pupil Referral Units.
6. Maintain databases to keep records updated and prepare documents for school visits. Ensure online consent systems are triaged and completed before vaccination sessions.
7. Adhere to the Standard Operating Procedure for School Immunisation (SOPs).
8. Serve as the first point of contact for administrative tasks, maintaining clear communication via face-to-face, phone, and email with children, parents, and school staff.
9. Responsible for maintaining the cold chain, ordering supplies, and arranging transportation of vaccinations to sites.
10. Contribute actively and constructively to team meetings.
11. Undertake other duties appropriate to the level of the position.
12. Comply with company policies and procedures.

About us

Vaccination UK has been commissioned by NHS England since 2015 to provide school-aged immunisations, including Influenza, across numerous counties in England and North Yorkshire.

Job responsibilities

The post holder will be responsible for promoting, delivering, and facilitating various programmes as part of the School-Aged Immunisation Service, assisting nurses in schools or offices.

Assist in planning, delivering, and evaluating health promotion/education and public health immunisation programmes.

Promote collaborative working between the team, schools, educational institutions, and families for immunisation delivery.

Ensure proper procedures for storing and transporting immunisations and collecting/delivering vaccinations.

Assist in identifying homeschooled children and children in Pupil Referral Units.

Maintain databases and prepare documents for school visits, ensuring online consent systems are completed.

Adhere to SOPs for School Immunisation.

Handle administrative tasks, maintain the cold chain, and arrange transportation of vaccines.

Contribute to team meetings and undertake other duties as appropriate.

Comply with company policies and procedures.

Person Specification

Qualifications

• GCSEs or equivalent with a minimum of grade C in English and Maths.

Experience

• Ability to prioritise and manage workload independently.
• Assertive, team player, and critical thinker.
• Excellent verbal and written communication skills.
• Driving license (desirable).
• Strong organisational skills.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A DBS check will be required to check for any criminal convictions.