School Office Administrator (Term Time)

Cheltenham College; Cheltenham; On-site; GBP 60,000 - 80,000; Part time

Job summary

A prestigious educational institution in Cheltenham is seeking a skilled College Office Administrator for full-time contract duties. The role involves daily administrative tasks, assisting with school systems, and supporting staff and students. Ideal candidates are highly organized, proactive, and able to work well in a team. This position offers benefits such as complimentary gym membership and a pension scheme.

Benefits

Lunch during term time

Executive Pension Scheme

Complimentary gym and pool membership

Discounts at local retailers and venues

Qualifications

• Able to work under deadlines and manage multiple tasks effectively.
• Proficient in using school administration systems.
• Good interpersonal skills to assist staff and pupils.

Responsibilities

• Assist with daily administration tasks in the school office.
• Maintain school systems for calendar and pupil database.
• Support staff with reprographics and supply management.

Skills

Highly organised

Proactive and professional

Team player

Ability to learn quickly

Tools

SOCS

Evolve

Orah

iSAMS

Job description

Overview

Full Time hours - term time + 4 weeks contract: 37 weeks per annum. Reporting to the College Office Team Leader, Cheltenham College seeks to appoint an outstanding Administrator who will work within the school office (College Office).

Responsibilities

• The College Office Administrator assists with the day-to-day administration tasks within our busy school office. Using and maintaining school systems such as SOCS, Evolve, Orah and iSAMS, to organise the school calendar, school trips, Boarding House registration and College pupil database information.
• Other areas of the role include: assisting staff with reprographics and maintaining the stock levels of related supplies and greeting and assisting both pupils and staff who attend College Office with queries.

Requirements

• Highly organised and capable of working to deadlines and time pressures, whilst being able to comfortably juggle multiple tasks and prioritise own workload during busier periods.
• Proactive and professional in their conduct and all interactions.
• Team players who are able to thrive in a small team.
• Able to quickly learn and adapt to new systems.

Benefits

Benefits include: Lunch during term time, Executive Pension Scheme, complimentary membership to College’s gyms and pool as well as discounts at local retailers, health & wellbeing and hospitality venues.

Salary

Salary Band: Grade C - The salary for this role shall be pro-rated to reflect the part-year nature of the role (0.8 FTE).

How To Apply

To apply, please forward a completed application form with covering letter, electronically, to: [e-mail]

Closing date for applications is Sunday, 19 October with interviews planned to take place shortly afterwards.

Equality and Safeguarding

College is committed to safeguarding and promoting the welfare of children and young people in its recruitment and selection of job applicants and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.

We are committed to equality of opportunity for all staff and applications from suitably qualified individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, maternity, race, religion or belief and marriage and civil partnerships. We encourage all candidates to ensure that College is aware of your particular requirements should you be invited to interview.