School Office Administrator | Data, Reception & Records

Marchant Recruitment; Reading; On-site; GBP 21,000 - 25,000; Full time

Job summary

Marchant Recruitment is seeking an experienced School Administrator to join a busy secondary school's office team in Reading. The role supports day-to-day administration, maintains records and provides professional service to staff, pupils, parents and visitors.

Key duties include MIS/database management, data entry, preparing letters and reports, and handling reception duties. Experience with Arbor or SEND settings is advantageous; immediate start is available.

Qualifications

• Experience using a school MIS/database.
• Strong MS Office and Excel skills.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Strong written and verbal communication.
• Ability to work efficiently under pressure and prioritise.
• Understanding of safeguarding, confidentiality and data protection.
• Experience of Arbor, attendance administration, admissions or working within a specialist/SEND setting would be advantageous.

Responsibilities

• Provide general administrative support across the school.
• Maintain accurate pupil records and documentation.
• Update the school's MIS/database.
• Prepare letters, reports and correspondence.
• Maintain filing systems and administrative records.
• Support meetings, appointments and school events.
• Assist staff with day-to-day administrative requirements.
• Reception duties and first point of contact for visitors and parents.
• Answer telephone calls and respond to enquiries.
• Manage incoming correspondence and emails.
• Provide reception cover as required.
• Liaise with staff, pupils and external professionals.
• Data entry and checks; maintain Excel trackers.
• Ensure documentation is complete and up to date.

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Working independently

Initiative

Under pressure

Safeguarding awareness

Data protection understanding

Tools

Arbor

Excel

Microsoft Office

Job description

Marchant Recruitment is seeking an experienced School Administrator to join a busy secondary school's office team in Reading. The role supports day-to-day administration, maintains records and provides professional service to staff, pupils, parents and visitors.

Key duties include MIS/database management, data entry, preparing letters and reports, and handling reception duties. Experience with Arbor or SEND settings is advantageous; immediate start is available.