School Office Administrator

Wellbrook School; West Midlands; On-site; GBP 9,000; Part time

Job summary

A nurturing educational institution in Derby seeks a passionate Part-Time School Office Administrator. This role involves supporting day-to-day operations, managing communications, and maintaining records. Ideal candidates should have strong literacy, numeracy, organisational, and IT skills, as well as previous administrative experience. Commitment to safeguarding and supporting children's wellbeing is essential. The position offers a competitive salary and is a permanent contract.

Qualifications

• Previous admin experience, ideally in a school or similar setting.
• Ability to handle confidential information and manage data.
• Experience with finance-related tasks such as handling payments.

Responsibilities

• Act as the first point of contact for parents, visitors, and enquiries.
• Support day-to-day school operations including admissions and attendance records.
• Provide general administrative support like organising school trips.

Skills

Strong literacy skills

Strong numeracy skills

Organisational skills

IT skills (Microsoft Office essential)

Excellent communication skills

Interpersonal skills

Ability to handle confidential information

Proactive and detail-oriented

Job description

Job Title: Part-Time School Office Administrator

Location: Wellbrook School, Hatton, Derby

Hours: Part-Time (2 days per week), 8:00am - 16:00pm

Salary: £21,000 FTE - £8,500 per annum take home - this will be based on 2 days per week, 40 weeks of the year (term-time only + 1 week)

Contract Type: Permanent

Start Date: ASAP

About Us

Wellbrook School is a nurturing, inclusive environment committed to meeting the individual needs of each student. We specialise in supporting pupils with a range of social, emotional and learning needs, and we pride ourselves on our small class sizes, child-centred approach, and strong relationships with families.

We are seeking a passionate and experienced School Office Administrator to join our dedicated team on a part-time basis.

Role Overview

The School Administrator plays a crucial role in supporting the efficient day-to-day operations of the school. Working closely with the Headteacher and staff, the administrator ensures the smooth running of administrative functions while contributing to the overall success of the school.

Key Responsibilities

• Act as the first point of contact for parents, visitors, and phone/email enquiries.
• Support day-to-day school operations, including admissions, attendance records, data management, and correspondence.
• Provide general administrative support such as organising school trips, managing the school calendar, maintaining files, and updating the website.
• Handle finance-related tasks including recording payments (e.g. trips, uniform), issuing receipts, and ensuring cash security.
• Assist with communication across the school community, ensuring confidentiality and professionalism.
• Support the Headteacher and staff with scheduling, meeting minutes, and reports.
• Contribute to a welcoming, organised, and inclusive school environment.

What We’re Looking For:

• Strong literacy, numeracy, organisational and IT skills (Microsoft Office essential).

• Previous admin experience, ideally in a school or similar setting.

• Ability to handle confidential information, manage data, and deal with financial tasks such as handling payments.

• Excellent communication and interpersonal skills, with the ability to interact confidently with staff, parents, and visitors.

• Proactive, detail-oriented, and able to prioritise workload under pressure.

• Professional, resilient, and committed to safeguarding and supporting the wellbeing of children and young people.

Desirable: experience with school systems, data analysis, health & safety, and supporting SEND.

This post is subject to an enhanced DBS disclosure check through the Disclosure & Barring Service and online/social media checks.

EQUALITY AND DIVERSITY We are committed to and champion equality and diversity in all aspects of employment within our school. All employees are expected to understand and promote equality and diversity in the course of their work.