School Nurse Admin Assistant

Integrated Care System; Coventry; On-site; GBP 24,000 - 27,000; Part time

Job summary

A leading healthcare organization is seeking a School Nurse Admin Assistant to provide vital administrative support to the Coventry school nursing team. This role involves managing data, leading junior staff, and ensuring efficient communication within the team. Join a trusted organization known for its commitment to providing effective and compassionate care in the community.

Qualifications

• 1 year proven office experience, preferably in NHS environment.
• Experience with Systmone/electronic patient records.
• Experience in minute taking within meetings.

Responsibilities

• Provide high-quality administrative support to the Coventry school nursing team.
• Manage confidential and accurate data entry onto Trust computer systems.
• Liaise with external organizations to arrange meetings and training sessions.

Skills

Communication

Organization

Leadership

Attention to Detail

Microsoft Office Suite

Education

Level 3 NVQ in IT or equivalent experience

GCSE A-C/Level 4 to 9 Maths and English or equivalent

Job description

Go back South Warwickshire University NHS Foundation Trust

School Nurse Admin Assistant

The closing date is 04 August 2025

This post supports and manages the band 2 roles of the administration team and the National Childhood Measurement Programme, reviewing the procedures and auditing the information, ensuring the data and reports made are accurate.

Main duties of the job

To provide a high-quality administrative service to the wider Coventry school nursing team.

Be responsible for confidential, accurate and efficient administrative support using established processes and IT systems to meet monthly reporting deadlines.

Support the wider Coventry school nursing team to co-ordinate care pathways to deliver a high-quality service to service users within the Coventry community.

Meet the administrative demands of the Coventry school nursing team service in a busy office environment.

To take a leadership role of Band 2 (School Nurse Assistants) in relation to the delivery of The National Child Measurement Programme (NCMP), Health Questionnaires and administration tasks.

About us

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4th in the country for recommended place to work.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.Our values can be summed up in one sentence. We are 'Trusted to provide safe, inclusive, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Job responsibilities

To plan and prioritize own workload and support the wider Coventry school nursing team, leadership team with the word processing of letters, reports and other documents using Microsoft Word, Excel, PowerPoint.

To use own initiative when dealing with enquiries from colleagues internally and externally, and other health care professionals and direct as appropriate.

To support the team with referrals into the service using Lorenzo. Provide caseload reports and support with caseload maintenance and problem solving.

To develop, implement and maintain administrative systems, including effective and up to date filing, data tracking and data gathering, to include data cleansing of Lorenzo and other systems used by the team. Ensure accurate data entry onto Trust computer systems.

To be responsible for the ordering of monthly school nursing resources and non-clinical items such as stationary. Demonstrate an awareness of cost efficiency and effectiveness.

To liaise with external organizations to arrange meetings and training sessions as required. To ensure frequent monitoring of the staff training grid and following up with staff if mandatory training requirements are out of date.

To produce weekly Lone Worker buddy system sheets and update.

To update staff training compliance using established systems.

To collate data to assist with the reporting of team quality and performance indicators as required by Clinical Lead, Business Manager and Locality Managers to produce CQUIN / Key Performance Indicator (KPI) reports.

To develop, implement and maintain administrative systems, including effective and up to date filing, data tracking and data gathering.

To organise and support with the delivery and reporting of online health questionnaires.

To organise and support with the delivery of and reporting on the National Child Measurement Programme (NCMP).

To organize and be responsible for the completion of a monthly hand hygiene audit for the whole team.

To actively promote patient feedback surveys by supporting the team with data collection and submitting results in a timely manner.

To organize meetings by arranging room bookings, meeting agendas and taking minutes and follow up actions as required.

To be responsible for the storage and recording of confidential patient and staff filing to meet requirements of Information Governance policy and procedures.

Support the Leadership Team/ Management team with the implementation of new initiatives as required.

To update Family Health Division Action Plan as instructed by Team / Clinical Lead and Locality Manager, as required

To participate and support the Leadership Team/Management team to promote staff wellbeing activities.

Receive supervision from Band 6/7 colleagues. This may be face to face, virtually, telephone or email.

Participate in the Management of Change, making constructive suggestions to how the service can be improved

Makes constructive suggestions on the appropriate use of resources.

Demonstrate a commitment to abide by Trust Policies and Procedures and comply with Health & Safety legislation.

Adherence to trust core values and objectives and to maintain professional conduct at all times

The post holder will have in depth working knowledge of the relevant systems used within the team setting.

Communications and Working Relationships

To work in conjunction with and communicate effectively with external agencies as part of the Coventry school nursing service. To support children/young people and families within Coventry, ensuring dissemination of information which is of a highly sensitive nature pertaining to vulnerable children/young people and families.

To demonstrate effective and appropriate communication when dealing with difficult conversations with a potentially anxious or distressed child/young person or family member. To escalate appropriately when required to a senior member of staff.

To work in partnership with services across Coventry and South Warwickshire NHS Foundation Trust.

To provide IT support and training to individuals on established systems using skills and knowledge in maintenance of caseload information and problem solving.

Person Specification

Qualifications

• Level 3 NVQ/ in IT or equivalent experience
• GCSE A-C/Level 4 to 9 Maths and English or equivalent
• Experience of Systmone/electronic patient records

Experience

• Proven office experience of at least 1 year preferably in NHS environment
• Proven experience of delivery of administrative systems
• Experience of dealing with internal and external clients both face to face and via telephone
• Experience of using own initiative and prioritising workload
• Demonstrate a high level of experience in Microsoft Office including Word, Excel, PowerPoint and email packages

Skills

• Demonstrate good communication skills in person, on telephone and email
• Demonstrate a high level of accuracy and attention to detail in all work undertaken
• Must be able to deal with enquiries and identify those which can be dealt with and those which require escalation
• Must be methodical and able to develop, organise and accurately maintain effective administration systems
• Must be able to manage resources effectively
• Must be able to respond appropriately to varying workloads and prioritize work effectively
• Must be able to deal with interruptions and resume task in hand without loss of efficiency.
• Experience of leading an administrative team
• Experience of minute taking within meetings

Personal Qualities

• Able to work as part of a team in a friendly and enthusiastic manner
• Able to work on own initiative and seek support and guidance when necessary
• Demonstrate an understanding of the need for confidentiality in all aspects of work
• To be able to adapt to change
• Must be proactive, flexible and able to demonstrate good organisational skills
• Able to work under pressure and understand the importance of meeting deadlines
• Be willing to attend and participate in meetings as and when required

Other

• Must be a non-smoker whilst on duty
• Must be able to work flexible hours
• Must be willing to undertake Criminal Records Disclosure at enhanced level
• Must be legally entitled to work in this country
• Must be able to use general office equipment
• Must be able to manoeuvre boxes of patient records and clinical stores using recommended moving and handling techniques
• Able to travel to other areas for meetings and training purposes
• Must have a full driving licence and access to a vehicle to undertake the community role.
• Must be prepared to work between 8am - 6pm

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

South Warwickshire University NHS Foundation Trust

Address

Moat House Leisure and Neighbourhood Centre

£24,937 to £26,598 a yearper annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

203-FH1077

Job locations

Moat House Leisure and Neighbourhood Centre