School Administrator & Admissions Officer

Ecole Française de Bristol; Bristol; On-site; GBP 20,000; Part time

Job summary

A bilingual educational institution in Bristol seeks a proactive School Administrator and Admissions Officer. This part-time role involves managing admissions, maintaining records, and supporting school operations. Ideal candidates will have strong organizational skills and fluency in French. The position offers 28 hours a week from Tuesday to Friday, with a competitive salary including holiday pay.

Qualifications

• Previous experience in a school or similar administrative environment.
• Fluent in French and spoken English level 2 minimum.
• Comfortable with digital tools and data systems.

Responsibilities

• Respond to admissions enquiries and guide families through the admissions process.
• Maintain accurate pupil and family records across all services.
• Prepare administrative and regulatory documents.

Skills

Organisational skills

Communication skills

Interpersonal abilities

Time management

Discretion and confidentiality

CRM experience

Tools

Microsoft Office Suite

Google Workspace

Job description

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School Administrator & Admissions Officer, Bristol

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Client:

Location:

Bristol, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

4b17dbb72ca6

Job Views:

16

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

DescriptionEmployerLocation

L’Ecole Française de Bristol

We are looking for a warm, organised and proactive professional to join our small, friendly team as School Administrator and Admissions Officer.

This is a key position at the heart of the school, supporting families from first enquiry through to enrolment, managing day-to-day administration and helping to ensure the smooth running of the school.

About the role

As the first point of contact for many prospective families, you will play a central role in welcoming new pupils and supporting admissions from enquiry to start date. You will manage communications, maintain records and systems, and coordinate with staff and trustees to support the school’s administrative needs.

You will also oversee the school CRM, ensuring it works effectively for internal processes, record-keeping and communication. You will provide training and support to staff, troubleshoot any issues, and liaise with the provider where needed.

With seven different services operating within the school — each with its own procedures and planning cycles — this role requires someone who is highly organised, able to juggle competing priorities and maintain clear, up-to-date systems. You’ll need to track key deadlines and communicate clearly with colleagues across the team.

In addition to admissions, the school administration aspect of the role includes managing daily logistics (calendars, registers, planning), preparing official school documents and internal communications, coordinating with the teaching staff and external suppliers, and ensuring compliance with safeguarding, health and safety, and GDPR procedures. This is a varied role at the crossroads of operational and educational life in the school.

We are looking to fill this position as close as possible to Monday 26 August, and will be conducting interviews on a rolling basis, as soon as suitable applications are received.

Key responsibilities

Respond to admissions enquiries and guide families through the admissions process

Maintain accurate pupil and family records across all services

Coordinate staff and pupil registers, calendars, and internal schedules

Manage and develop the school’s CRM system

Prepare administrative and regulatory documents (e.g. enrolment forms, certificates, attendance reports)

Provide administrative support to the Head and team as needed

Coordinate communication between families, staff and trustees

Track and maintain deadlines for different service areas

Support event planning and logistics

Ensure compliance with safeguarding, health & safety, GDPR and other policies

General administrative duties including filing, minute-taking, printing, and managing supplies

The ideal candidate

Previous experience in a school or similar administrative environment

Excellent organisational and time-management skills

Strong communication and interpersonal abilities

Able to manage multiple workflows and maintain attention to detail

High level of discretion and confidentiality

Works well in a small team and communicates clearly

Comfortable with digital tools and data systems (CRM experience an advantage)

Proactive, flexible, and able to work independently and as part of a team

French required, English spoken level 2 minimum

Excellent user of the full Microsoft Office suite, Google Workspace (Gmail, Docs, Sheets, Drive) and cloud systems

Why join us?

You will be part of a small, friendly, and committed team in a unique bilingual setting. This is a great opportunity for someone who enjoys variety in their day, takes pride in supporting others, and thrives in a collaborative school environment.

Practical details

28 hours per week : Tuesday to Friday 9 am - 4.30 pm

Part-time, term-time only + 6 days

Start date: 26 August 2025

Based at L'École Française de Bristol

Actual salary £19,774.61 including holiday pay

Safeguarding Statement

L'Ecole Française de Bristol is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All appointments will be subject to satisfactory completion of safeguarding checks that will include a DBS/Barred list check, request for references, overseas checks as applicable.