School Administrative Assistant, JEANNINE MANUEL SCHOOL

Guardian Jobs; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is looking for a proactive and enthusiastic Administrative Assistant to support their operations. This role is pivotal in ensuring smooth administrative processes, serving as the first point of contact for parents and visitors, and embodying the school's values. The ideal candidate will possess strong IT and organizational skills, thrive in a collaborative environment, and contribute to a positive experience for all stakeholders. With a competitive salary and a comprehensive benefits package, this position offers a rewarding opportunity to make a meaningful impact in a vibrant school community.

Benefits

Private Medical Insurance (80% covered)

Pension Scheme

Income Protection

Life Cover

Travel Card Loan

Gym Membership (80% covered)

Tech and Cycle Schemes

Professional Development

Bursaries for Staff Children

Qualifications

• Proactive and enthusiastic with strong administrative skills.
• Experience in a school setting is a plus but not required.

Responsibilities

• Assist the management team with daily operations.
• Maintain records and ensure pupil safety through accurate record-keeping.

Skills

Administrative Skills

IT Skills

Communication Skills

Organizational Skills

Tools

Excel

Data Management Tools

Job description

School Administrative Assistant, JEANNINE MANUEL SCHOOL

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School Administrative Assistant, JEANNINE MANUEL SCHOOL

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Jeannine Manuel School is seeking to appoint an Administrative Assistant for an immediate start.

The Administrative Assistant supports administrative and organizational processes within the school. They act as an initial point of contact for parents, visitors, and other stakeholders, embodying the school's values, vision, and ethos in all interactions.

The ideal candidate will be proactive, enthusiastic, approachable, and possess strong administrative and IT skills. Experience in a school setting is a plus but not required.

General duties include:

1. Assisting the School’s Management team with daily operations;
2. Monitoring and ensuring the safety of pupils through accurate record-keeping;
3. Providing information and support to staff and pupils;
4. Responding professionally to emails, upholding the school's values;
5. Maintaining records according to data protection laws and confidentiality;
6. Collaborating with colleagues to respond to complex inquiries;
7. Responding promptly to messages and passing information to relevant staff;
8. Updating manual and electronic records;
9. Managing the school's email inboxes and forwarding emails appropriately;
10. Organizing and distributing mail;
11. Providing administrative support as needed;
12. Covering reception duties, including handling calls and face-to-face inquiries;
13. Managing stock and supplies;
14. Performing filing, printing, and photocopying tasks;
15. Assisting with organizing meetings, events, and providing refreshments.

Desirable skills & experience:

1. Experience working in a school setting;
2. Excellent computer skills, including Excel and data management tools;
3. Outstanding communication and organizational skills.

This is not a term-time position.

The school offers a competitive salary, pay progression, and a benefits package including professional development, private medical insurance (80% covered by the school), pension scheme, income protection, life cover, travel card loan, gym membership (80% covered), tech and cycle schemes. Bursaries are available for staff children.

The school is committed to safeguarding and promoting the welfare of children and young people. All applicants will undergo child protection screening, including checks with past employers and the Disclosure and Barring Service.

All data will be processed in accordance with the Data Protection Act 2018 and GDPR. For more info, see the school's Privacy Policy on their website.

Additional Information:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative