School Admin Assistant - Reception & Admin (12-Month)

Harris Federation; Greater London; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Harris Allowance

Annual Loyalty Bonus

Pension Scheme

Job summary

Harris Primary Academy Haling Park, part of the Harris Federation, is seeking an Administrative Assistant to join our welcoming school environment. You will provide general administrative and financial support under supervision, handling reception duties, data entry, ordering, and communications with staff, pupils and visitors.

The role is full-time, 37.5 hours per week over 39 weeks per year, with a 12-month fixed-term contract. The department supports safeguarding and professional development.

Qualifications

• NVQ2 or equivalent qualification or experience in relevant discipline
• Good numeracy/literacy skills
• Minimum of two years' school office experience
• Experience of general clerical/administrative/financial work
• Knowledge of safeguarding procedures for young people
• Experience of Reception duties including dealing with visitors to the Academy

Responsibilities

• Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
• Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors
• Completing first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns
• Assist with pupil first aid/welfare duties
• Assist in arrangements for school trips and events
• Providing general clerical/admin support
• Maintaining manual and computerised records
• Producing lists, information and data as required
• Typing, word processing and other IT based tasks
• Sorting and distributing mail
• Ensuring reprographics requests are fulfilled on time
• Operating relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet)
• Maintaining stock and supplies, cataloguing and distributing as required
• Assisting in ordering uniform
• Providing general advice and guidance to staff, pupils and others
• Undertaking general financial administration e.g. processing orders

Skills

Good numeracy

Literacy skills

Education

NVQ2 or equivalent qualification

Job description

Harris Primary Academy Haling Park, part of the Harris Federation, is seeking an Administrative Assistant to join our welcoming school environment. You will provide general administrative and financial support under supervision, handling reception duties, data entry, ordering, and communications with staff, pupils and visitors.

The role is full-time, 37.5 hours per week over 39 weeks per year, with a 12-month fixed-term contract. The department supports safeguarding and professional development.