Scheduling Assistant

Real Life Options; Long Eaton; On-site; GBP 24,000; Full time

Job summary

A charitable organisation in Long Eaton is seeking a Scheduling Assistant to manage staff schedules and support individuals in their care services. This role involves preparing rotas, monitoring leave, and coordinating training. The ideal candidate demonstrates strong communication skills and flexibility. Opportunities for accredited training and a supportive work environment are provided. A DBS check is required.

Benefits

Minimum 28 days paid holiday annually

Employer contributory pension scheme

Employee Assistance Programme

Life insurance (£10,000 cover)

Refer a Friend scheme (£250 bonus)

Recognition initiatives

Cycle to Work Scheme

Qualifications

• Experience with rota management and IT systems is desirable but training will be provided.
• Enhanced DBS check is required.

Responsibilities

• Produce and maintain accurate staff and support schedules.
• Prepare weekly rotas for resource allocation.
• Monitor employee leave to maintain support hours.
• Communicate rotas with staff and individuals supported.
• Maintain and update personal and staff details.
• Coordinate employee training and recruitment efforts.
• Liaise with HR for onboarding and contract changes.
• Ensure accurate completion of timesheets.
• Organize team meetings and appraisals.
• Arrange flexible cover for holidays and emergencies.

Skills

Rota management

Communication

IT systems

Flexibility

Education

NVQ levels 2 and 3 in Health and Social Care

Job description

Scheduling Assistant

Hours: 39 hours per week

Salary: £12.21 per hour

Exciting opportunity to join our team in Long Eaton. Real Life Options is a registered charity. By working with us, you'll support greater independence and create opportunities for people with learning disabilities, autism, and challenging behaviors. You'll work with a dedicated team and have the chance to make a real difference in people's lives. We support your career development through learning, growth, and development opportunities.

The Role

We deliver creative, dynamic, and person-centred services, providing support to individuals in supported living and shared accommodations with their own tenancies. Based in our Long Eaton Office, you will support services in Ilkeston, Swadlincote, and Long Eaton. Reporting to the Registered Locality Manager, your responsibilities will include:

1. Producing and maintaining accurate staff and support schedules, considering commissioned care and support hours.
2. Preparing weekly rotas, ensuring efficient resource allocation aligned with assessed needs and commissioned hours.
3. Monitoring employee leave, including sickness, annual, and parental leave, to ensure support hours are maintained with minimal disruption.
4. Communicating rotas to staff and individuals supported in advance, with any changes communicated promptly.
5. Maintaining and updating personal and staff details in our database.
6. Coordinating employee training and supporting recruitment efforts.
7. Liaising with HR for onboarding, contract changes, and leavers.
8. Ensuring accurate completion of timesheets and recording of leave and extra hours.
9. Organizing team meetings, supervisions, and appraisals as per policy.
10. Arranging flexible cover for holidays, sickness, and emergencies.

Previous experience with rota management and IT systems is desirable, but full training will be provided. An enhanced DBS check is required.

Benefits

• Accredited training and qualifications, including NVQ levels 2 and 3 in Health and Social Care.
• Minimum 28 days paid holiday annually, including bank holidays (pro-rata for part-time).
• Employer contributory pension scheme.
• Employee Assistance Programme, including counselling and financial advice.
• Life insurance (£10,000 cover).
• Refer a Friend scheme (£250 bonus, terms apply).
• Financial wellbeing schemes and discount services.
• Recognition initiatives and Cycle to Work Scheme.

Our Values

Respect, Honesty, Responsibility, and Excellence. We seek candidates who demonstrate these values and possess at least six of the following skills: Honest, Good Communicator, Strong Values, Flexible, Passionate, Self-Motivated, Reliable, Caring, Inclusive.

Initial contact will likely be via email. We are an equal opportunities employer committed to a diverse and inclusive workplace. Reasonable adjustments are available for applicants with disabilities or other needs.