Scheduling Administrator (Part Time)

Securitas; Milton Keynes; On-site; GBP 17,000 - 22,000; Part time

Benefits offered by this job

Part-time flexibility

Real ownership and responsibility

Visibility across the business

Experience in a growing Workforce Mgmt

Job summary

Securitas UK is seeking a Scheduling Administrator to join the Workforce Management team on a 20-hour-per-week basis. You will coordinate schedules across customer sites, ensuring coverage and data accuracy while supporting payroll processes.

This role emphasises part-time flexibility without compromising responsibility or impact and offers opportunities to develop planning and scheduling skills within a growing function.

Qualifications

• Good IT skills and experience with systems
• Proactive and flexible approach to changing priorities
• Ability to manage competing priorities and deadlines
• Proficiency with MS Office and Outlook
• 5-year checkable employment history with no gaps, UK Right to Work

Responsibilities

• Accurately schedule and roster employees across sites
• Respond quickly to absences and last-minute requests
• Be the first point of contact for workforce queries
• Maintain accurate records in the WFM system
• Support on-call and escalation processes for scheduling issues
• Ensure staffing complies with licensing requirements
• Assist with ad-hoc work allocations and payroll data input
• Communicate effectively with colleagues and stakeholders
• Contribute to continuous improvement in scheduling efficiency

Skills

IT skills

MS Office

Problem solving

Time management

Proactive & flexible

Strong prioritisation

Education

5-year Checkable Employment history with no gaps

Tools

Outlook

Job description

Learning & Development:From day one,you’llgain access to outstanding Learning and Development opportunities, Mentorship, and a whole load of benefits from big brand discounts to give back schemes!

Grade: C

Part-time hours. Full-scale impact.

We’re looking for a Scheduling Administrator to join our growing Workforce Management team on a 20-hour-per-week basis.

This is more than an administrative role. You’ll help keep a fast-moving operation running smoothly, coordinating schedules across customer sites, ensuring shifts are covered, workforce data is accurate and our people are where they need to be.

Working closely with operational teams, you’ll respond to changing priorities and last-minute requirements, making your organisation and decision-making key to successful service delivery.

You’ll get:

• Part-time flexibility
• Real ownership and responsibility
• Visibility across the business
• Experience within a growing Workforce Management function
• Opportunities to develop your planning and scheduling career

Whether your experience comes from rail, retail, contact centres, logistics, healthcare, hospitality or another operational environment, we value the transferable skills you can bring.

If you want part-time flexibility without compromising on responsibility or impact, this could be a brilliant next step.

Job Description

Whatyou’llbe doing:

• Accurately schedule and roster employees,ensuring full coverage across sites at all times
• Respond quickly to absences, changes, and last-minute requests, keeping operations running smoothly
• Act as a first point of contact for workforce queries, providing support to employees and stakeholders
• Maintainaccuraterecords within the WFM system, ensuring all data is up-to-date and reliable
• Support the management of on-call and escalation processes to resolve scheduling issues
• Help ensure all personnel are correctly trained and compliant with licensing requirements
• Monitor and improve rostering accuracy, helping reduce payroll queries and errors
• Proactivelyidentifygaps in coverage and support solutions to address them
• Assistwithtempand ad-hoc work allocation, ensuring client needs are met efficiently
• Support payroll processes by ensuringaccuratedata input and query resolution
• Communicate effectively with colleagues and stakeholders to ensure alignment across operations
• Contribute to a culture of continuous improvement, efficiency, andhigh standards

Please Note:This list is not extensive but gives a good overview of the duties of the role! We welcome applicants from different industries and innovators ready to make a big impact!

Qualifications

Whatyou’llbring:

• Good IT skills and experience working with systemsor the ability to learn new ways of working at pace(WFM experience a plus)
• Excellentproblem-solving and time management abilities
• A proactive and flexible approach
• The confidence to manage competing priorities
• Ability to utilise MS Packages, Outlook, etc.
• 5-year Checkable Employment history with no gaps or the ability to cover any gaps in employment.
• Right to Work in the UK.

Additional Information

See a different world with Securitas UK

Ready to make a difference? You're one step closer to joining over 322,000 colleagues worldwide who help make your world a safer place every day.

At Securitas, our values of Integrity, Vigilance and Helpfulness guide everything we do. We believe in making a clear promise to our people:

• Opportunity – Seeing potential in every person
• People – Putting people at the heart of what we do
• Purpose – Making your world a safer place

So what happens next?

Our Talent Team reviews every application carefully and is here to support you throughout the process. Whatever the outcome, you'll always hear back from us.

Creating spaces for you to belong

We're proud to be a Level 2 Disability Confident Employer and are committed to creating an inclusive workplace where everyone can thrive. Through our networks, partnerships and celebrations throughout the year, we're building a culture where differences are valued and people can be themselves.

Ready to see a rewarding world?

From day one, you'll have access to a range of benefits, including:

• Employee discounts with leading global and local brands.
• Health and wellbeing support, 24/7 online GP services.
• Pension and financial wellbeing resources and support.
• Life assurance for added peace of mind.
• Employee eligibility to EV Schemes (Subject to graded benefits).

Keen to take the next step...

Join a team that values your contribution, supports your growth and helps you build a rewarding career.