Scheduling Administrator

Our client, a local company based in Chalfont St Peter, is looking for an administrator to join the company on a full-time basis. You will work closely with Surveyors and other team members to organise and schedule allocated jobs. You will need to be organised, a strong communicator, and able to negotiate with suppliers when needed. If you are self-motivated, enjoy being in a busy environment, or looking for the next step in your career, please call me to discuss further.

Responsibilities:

• Assist in negotiating rates with suppliers, including historical sales records and inventory stock to obtain high-quality products at the lowest possible cost.
• Coordinate the allocation of both labour and materials for each ongoing project on a daily and weekly basis.
• Act as the first point of contact by telephone – taking messages and distributing them.
• Compose and understand Risk Assessments and Method Statements for the beginning of projects and Operations and Maintenance Manuals for the finalisation of all completed projects.
• Ensure purchase orders are coherent and filed away correctly once completed.
• Phone suppliers to ensure that all materials arrive as scheduled.
• Build relationships with suppliers over email.
• Maintain running projects and material databases on Microsoft Office.
• Compose emails for job texts to the entire workforce daily and send them out individually to each worker by text.
• Carry out photocopying, filing, and scanning for the work.
• Coordinate stock takes, both on-site and at our offices.
• Offer comprehensive administration assistance to the company in all aspects.

Qualifications:

• Strong communication skills across all levels.
• Outstanding organisational skills.
• Self-starter, motivated, and enthusiastic.
• Knowledge of Microsoft Excel and Word.
• Excellent telecommunication skills.

Hours: 8-5pm Monday to Friday
Dress down every day.