Schedules Manager

First Group; Leeds; On-site; GBP 60,000 - 95,000; Full time

Benefits offered by this job

Health and wellbeing plans

Employee discounts platform

Discounted train travel for you and a

Free bus pass

Cycle to work scheme

Up to 25 days holiday + bank holidays

Pension scheme and share opportunities

Job summary

First Bus in the UK is seeking a Schedules Manager to lead the scheduling function for driver duties and rosters across Sheffield, Bristol or Leeds. You will drive efficiency, wellbeing, and service delivery while managing a local team.

Reporting to the UK Head of Schedules, you will collaborate with Network Planning, Operations and HR, ensure regulatory compliance, and contribute to continuous improvement and tender support across the business.

Qualifications

• Experience leading scheduling teams in transport operations.
• Strong numeracy and data literacy for workforce planning.
• Experience with driver hours regulation and scheduling compliance.
• Ability to influence stakeholders and negotiate with unions.

Responsibilities

• Lead the development and optimisation of driver duties and rosters.
• Collaborate with Network Planning, Operations and HR to align schedules with objectives.
• Act as primary escalation point for trade union engagement on scheduling matters.
• Ensure team adherence to SLAs and Service Change Checkpoints.
• Coordinate resource allocation and team resilience across scheduling teams.
• Contribute to crisis and contingency planning for service disruptions.
• Drive continuous improvement in scheduling practices with best-in-class tools.
• Oversee regulatory compliance including driver hours and data submissions.
• Support integrated tender and franchise bidding with robust scheduling analysis.
• Perform ad-hoc duties as deemed by the UK Head of Schedules.

Skills

Leadership and Team Management

Analytical and Planning Expertise

Technical Scheduling Proficiency

Communication and Stakeholder Eng.

Commercial and Financial Acumen

Regulatory and Legal Knowledge

EV Management

Performance Under Pressure

Local Operational Insight

Tools

Optibus

Job description

About First Bus:

Are you ready to advance your career with one of the UK's leading bus operators? Join a forward-thinking company that embraces cutting-edge bus technology, from innovative mobile apps to environmentally friendly vehicles. We are passionate about delivering passenger journeys that are sustainable, comfortable, and efficient. We are at the forefront of innovation in the industry, connecting communities and shaping the future of public transport.

Location: Sheffield, Bristol or Leeds

The Schedules Manager oversees the scheduling function within one of the organisation's core businesses, ensuring the delivery of efficient, compliant, and cost-effective duty and roster schedules.

Reporting to the UK Head of Schedules, they manage a team of locally aligned Senior Schedulers and Schedulers, driving performance, innovation, and alignment with operational and strategic goals.

The role is pivotal insupporting workforce wellbeing, service delivery, and business growth through effective planning, stakeholder engagement, and continuous improvement. The role holder will collaborate cross-functionally with Network Planning, Operations, and HR to align schedules with strategic service and workforce goals.

Key Responsibilities

• Scheduling Strategy and Optimisation:Lead the development and optimisation of driver duties and rosters, ensuring alignment with operational efficiency, driver wellbeing, and service delivery objectives for their respective business or area.
• Cross-Functional Collaboration:Collaborate with Network Planning, Network Process and Governance, Operations, and HR to ensure schedules support workforce availability, retention, and strategic service objectives.
• Trade Union Engagement and Escalation:Act as the primary escalation point for trade union engagement on scheduling matters if a solution can't be addressed, ensuring compliance with agreements and fostering constructive relationships.
• Governance and Service Change Compliance:Ensure their team's adherence to Service Level Agreements (SLAs) and Service Change Checkpoints across all scheduling teams.
• Resource Management and Team Resilience:Work with the process and governance sub function of Network to guarantee workload balancing and resource allocation across scheduling teams to ensure resilience and high performance.
• Crisis and Contingency Planning:Contribute to crisis and contingency planning, ensuring scheduling flexibility and responsiveness to service disruptions.
• Continuous Improvement and Innovation:Drive continuous improvement in scheduling practices, embedding best-in-class tools and software, governance, and performance frameworks.
• Regulatory and Operational Compliance:Oversee compliance with regulatory requirements, including driver hours legislation, local agreements, and data submissions (e.g. BODS, DAS, Ticketer).
• Bid and Franchise Support: Support integrated tender and franchise bidding processes with robust scheduling analysis and modelling.
• Ad-hoc support:Other duties commensurate with the role as may be deemed appropriate by the UK Head of Schedules.

Skills & Experience

• Leadership and Team Management:Strong leadership experience, with a track record of managing and developing scheduling teams.
• Analytical and Planning Expertise: High level of numeracy and data literacy, with experience in workforce planning and optimisation.
• Technical Scheduling Proficiency:Proficiency in scheduling systems (e.g. Optibus) and understanding of scheduling principles and constraints.
• Communication and Stakeholder Engagement:Strong stakeholder engagement and communication skills, including trade union negotiation.
• Commercial and Financial Acumen:Commercial awareness and experience contributing to budgeting, forecasting, and tender processes.
• Regulatory and Legal Knowledge: Knowledge of regulatory and legal frameworks related to driver hours and scheduling compliance.
• EV Management:Experience in managing scheduling for electric vehicle (EV) fleets is desirable.
• Performance Under Pressure:Ability to work in a high-pressured environment consistently delivering on objectives within timeframe.
• Local Operational Insight:Geographical knowledge of the areas of operation and responsibility is preferred.
• Performance Under Pressure:Ability to work under pressure, manage competing priorities, and deliver to tight deadlines.

Rewards

Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support

• We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
• Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
• Cycle to work scheme
• Up to 25 days holiday + bank holidays
• Pension scheme and chance to buy discounted First Group shares

Equal Opportunities

Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities, and people. We welcome applications from all.