Fleet Services Administrator

First Group; Leeds; Hybrid; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Health benefits

Pension scheme

Discounts on high street brands

Free bus pass

Cycle to work scheme

25 days holiday + bank holidays

Discounted travel for family

Job summary

First Bus in Leeds is seeking a Fleet Services Administrator to join the Financial Operations team on a 12‑month fixed-term basis. This role supports essential operational and financial processes across UK-wide bus operations, with hybrid working and a 37.5-hour week.

You will process fuel data, support fleet transactions, generate reports and provide data, reporting and admin support while building strong cross‑functional relationships in a fast-paced environment.

Qualifications

• Previous experience in an administrative or operational support role.
• Strong organisational skills and excellent attention to detail.
• Ability to work effectively in a fast-paced environment with changing priorities.
• Excellent verbal and written communication skills.
• A proactive approach and the confidence to work independently.
• Strong relationship-building skills and a collaborative mindset.
• Experience working to deadlines and managing multiple tasks.

Responsibilities

• Processing and analysing fuel data
• Supporting fleet and fuel-related transactions
• Producing missing trip and lost mileage reports
• Providing data, reporting and administrative support to internal stakeholders
• Managing queries accurately and efficiently through to resolution
• Supporting internal audits and stakeholder reporting requirements
• Building effective relationships with colleagues across the business
• Identifying opportunities to improve processes and ways of working
• Supporting wider Financial Operations activities when required

Skills

Strong organisational skills

Excellent verbal and written comms

Proactive approach

Relationship-building

Ability to work independently

Works in fast-paced environment

Deadline-driven

Job description

About First Bus:

Are you ready to advance your career with one of the UK's leading bus operators? Join a forward-thinking company that embraces cutting-edge bus technology, from innovative mobile apps to environmentally friendly vehicles. We are passionate about delivering passenger journeys that are sustainable, comfortable, and efficient. We are at the forefront of innovation in the industry, connecting communities and shaping the future of public transport.

Location:

Leeds (Victoria Place) / Hybrid Working

Salary:

£26,287 - £27,600 per annum (depending on experience)

Contract:

12-Month Fixed Term Contract

Hours:

37.5 hours per week

We're looking for a Fleet Services Administrator to join our Financial Operations team on a 12-month fixed-term basis. This is an excellent opportunity for someone with administration experience who enjoys working with data, solving problems and building strong relationships across a business.

As part of our Fleet Services team, you'll play a key role in supporting essential operational and financial processes that help keep our UK-wide bus operations running efficiently. You'll gain exposure to a variety of processes, develop new skills and contribute to continuous improvement initiatives within a fast-paced environment.

What you'll be doing

You'll be responsible for supporting a range of operational and administrative processes, including:

• Processing and analysing fuel data
• Supporting fleet and fuel-related transactions
• Producing missing trip and lost mileage reports
• Providing data, reporting and administrative support to internal stakeholders
• Managing queries accurately and efficiently through to resolution
• Supporting internal audits and stakeholder reporting requirements
• Building effective relationships with colleagues across the business
• Identifying opportunities to improve processes and ways of working
• Supporting wider Financial Operations activities when required

What we're looking for

We're keen to hear from candidates who have:

• Previous experience in an administrative or operational support role
• Strong organisational skills and excellent attention to detail
• The ability to work effectively in a fast-paced environment with changing priorities
• Excellent verbal and written communication skills
• A proactive approach and the confidence to work independently
• Strong relationship-building skills and a collaborative mindset
• Experience working to deadlines and managing multiple tasks simultaneously

Rewards

Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support

• We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
• Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
• Cycle to work scheme
• Up to 25 days holiday + bank holidays
• Pension scheme and chance to buy discounted First Group shares

Equal Opportunities

Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities, and people. We welcome applications from all.