Scheduler

www.findapprenticeship.service.gov.uk - Jobboard; Stevenage; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading facility management company is seeking a skilled Scheduler to plan and coordinate maintenance activities across multiple sites. The ideal candidate will have expertise in CAFM systems and Microsoft Excel, alongside exceptional organizational skills. This position offers significant opportunities for progression and upskilling within a diverse and inclusive company culture.

Qualifications

• Strong technical expertise in CAFM systems and Microsoft Excel.
• Exceptional organizational skills to handle high volumes of work orders.
• Ability to drive site performance through accurate scheduling.

Responsibilities

• Plan, schedule, and track maintenance activities using CAFM.
• Generate and analyze reports, creating dashboards using Excel.
• Monitor budgets and support financial reporting.

Skills

CAFM systems

Microsoft Excel

Organizational skills

Data analysis

Dashboard creation

Tools

Planon CAFM

PowerPoint

Job description

Scheduler

Location: Stevenage, SG1 2DA

Hours of work: 40

Contract Type: Permanent

We’re looking for a highly skilled Scheduler with strong technical expertise in CAFM systems and Microsoft Excel (including pivot tables, data analysis, and dashboard creation).

This role offers great progression and upskilling opportunities.

Job Description

You will support the Technical Services Manager and client by leading the planning and coordination of all preventive, corrective, and general maintenance activities across multiple sites.

Exceptional organisational skills are essential, as you’ll manage a high volume of work orders while maintaining tight control over budgets, financial reporting, and KPI delivery.

If you’re ready to drive site performance through accurate scheduling and digital reporting, we’d love to hear from you.

Key Responsibilities

Use Planon CAFM to plan, schedule, and track maintenance activities daily, weekly, and monthly
Generate and analyse reports, creating dashboards using Excel and PowerPoint to support performance
Monitor budgets, support financial reporting, minimise WIP, and drive cost-saving initiatives
Participate in KPI meetings, delivering accurate metrics and providing data-driven recommendations
Assign and manage work orders across teams, subcontractors, and sites, ensuring timely completion
Maintain clear client communication, providing updates, reports, and handling service issues
Monitor contractor performance, manage SLAs, and lead process improvement initiatives

Professional and Personal Competencies/Qualifications

Schedule and prioritise work orders efficiently
Allocate resources and manage time effectively
Coordinate with contractors and vendors to ensure smooth operations
Plan and oversee preventive maintenance activities
Use CAFM or CMMS software for tracking and management
Maintain clear communication with teams and stakeholders
Keep accurate records and prepare reports
Ensure adherence to compliance and safety standards

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.

We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team by emailing [e-mail]